Accounting and Compliance Coordinator

EXPERIENCE REQUIRED: 5+ Years

NUMBER OF POSITIONS: 01

DEPARTMENT: Finance & Accounting

REPORTS TO: EVP, Finance & Accounting

LOCATION: Houston, TX (In Office)

The Accounting and Compliance Coordinator is a dual-function role responsible for ensuring the integrity of financial operations and the maintenance of critical regulatory standings. This position provides essential support and supervises offshore accounts payable processes and employee expenses while managing a diverse portfolio of corporate compliance duties, including insurance tracking and property tax appraisals. The ideal candidate brings a meticulous eye for detail to financial reconciliations and the professional poise necessary to manage sensitive corporate compliance and administrative tasks. Located in our Houston office, this role is designed for a bachelor’s-educated professional with 5+ years of AP experience and the ability to navigate complex legal and financial documentation with absolute discretion.

Support and Supervise Offshore Accounts Payable and resolving any issues that arise. Including printing AP checks, same day wires/ACH’s, wire/ACH template setup, 1099s, depositing checks, etc.

Manage company administration tasks including Certificate of Insurance (COI) tracking, property tax appraisals, and business renditions. Ensure the maintenance and renewal of state-specific collection licenses and regulatory filings.

Oversight of employee expense report process and resolve any issues that arise while interacting with teams.

Proactively research and reconcile financial discrepancies, ensuring timely resolution and accurate reporting.

Serve as a professional point of contact for senior leadership and company ownership regarding accounts payable inquiries and compliance matters, ensuring high-level service and clear communication.

Support payroll administration.

Other duties as assigned.

This position does not have supervisory responsibilities.

Minimum of 5 years of direct, hands-on Accounts Payable experience.

Knowledge in legal requirements for state regulatory licensing.

Experience in Microsoft Dynamics Business Central experience preferred; proficient to advanced knowledge of Microsoft Office Applications.

Strong attention to detail and accuracy.

Ability to work independently on assigned duties.

Proven ability to manage a variety of priorities while meeting deadlines.

Maintains the utmost discretion and professional ethics when handling sensitive financial and personnel information.

Exhibits the professional maturity and poise necessary for direct interaction with senior management and company owners.

Excellent verbal and written communication skills.

Background and drug screen required.

Bachelor’s degree required (open to all fields of study).

Ability to read, analyze and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write emails, speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups and clients.

Ability to choose the right mathematical methods or formulas to solve a problem. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals quickly and correctly.

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Not Required

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, and walk. Hearing and speaking to exchange information in person and on the phone. Seeing to read and write, exchange emails, conduct work, and prepare documents and reports. Minimal to light physical effort is generally required in performing duties in an office environment. This position requires the ability to operate a computer keyboard and standard office equipment at efficient speed. The employee frequently is required to reach with hands and arms and stoop, kneel, crouch or crawl. The employee is occasionally required to climb or balance. The employees must occasionally be required to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.

The information in this job description is designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position and may be changed at the company’s discretion to conform to business needs.

AIS is a Texas-based fintech firm committed to lowering operating costs, improving quality and reducing cycle time with back-office automation, highly skilled talent and standardized reporting and analytics solutions. AIS manages the day-to-day work so our clients can focus on growing their business. We review client processes, eliminate non-value adds, and enhance productivity. We build financial and legal technology to automate and optimize workforce performance. We recruit, train, and manage specialized human resources to meet staff augmentation needs. We equip decision makers with deep data sets and forward-thinking analytics so they can make smarter business decisions and create better customer experiences. We serve a variety of industries including banking, automotive finance, credit card, mortgage, insurance and telecommunications.