Accounting and Payroll Specialist

Accounting and Payroll Specialist

Growing service company with great culture, casual dress, and flexible hours
We are seeking a self-motivated individual with exceptional attention to detail, a positive mindset, and strong multitasking abilities. The ideal candidate will be responsible for accounts Payable and Receivable process. Additionally, Payroll/HR tasks will involve auditing technician timecards, aiding in new hire procedures, and managing HR forms.

Accounts Payable Responsibilities and Duties

Accounts Payable, Customer Finance, and Warranty Payments

• Enter bills accurately
• Ensure PO matches bills for accuracy
• Manage check runs
• Reconcile statements
• Maintain organized filing systems

Accounts Receivable Responsibilities and Duties

• Verify the accuracy of invoices and import them from Service Titan to Sage daily
• Process and confirm payments
• Follow up on overdue payments and resolve billing issues
• Apply payments to the correct accounts
• Collaborate with clients to address any payment discrepancies
• Generate reports on outstanding receivables, payment trends, and other relevant financial data
• Assist in month-end closing procedures and reconciliations

Human Resources Responsibilities and Duties

• Review all technician timecards in Service Titan to fulfill weekly payroll requirements
• Prepare new hire folders, forms, and conduct background screenings. Assist in preparing files for upload to the payroll system
• Audit company and employee benefit deductions

• Organize HR and payroll documentation
• Support benefit open enrollment and new hire enrollment
• Perform other assigned duties as needed

Qualifications

A minimum of two (2) years of experience in Accounts Payable and Receivable, demonstrating proficiency in managing financial transactions

• Strong technical knowledge of accounting theories, principles, and practices
• Exceptional attention to detail with the ability to handle complex numerical data accurately
• Excellent communication skills to address vendor inquiries and collaborate effectively with team members
• Proficient in financial software tools, ERP systems, and MS Excel
• Knowledge of Sage Intacct and Service Titan software is a plus
• Strong organizational skills to manage multiple tasks and consistently meet deadlines
• An analytical mindset to identify and resolve discrepancies in financial records

ZlULAITpRw