Accounting Assistant

About Company: Confidential

We are a dealership located in Northern California, located in Vacaville/Fairfield area.

About the Role:

The Accounting and Office position within the retail trade industry is a pivotal role responsible for managing financial records and supporting daily administrative operations to ensure smooth business functioning. This role involves maintaining accurate accounting data, processing transactions, and preparing financial reports that inform strategic decision-making. The successful candidate will also coordinate office activities, manage communications, and support team members to foster an organized and efficient work environment. By combining accounting expertise with strong organizational skills, this position contributes directly to the financial health and operational success of the retail business. Ultimately, the role ensures compliance with financial regulations while enhancing office productivity and customer service quality.

Minimum Qualifications:

• Proven experience in accounting or bookkeeping within a retail or similar environment.
• Proficiency with accounting software such as QuickBooks, Sage, or equivalent.
• Strong knowledge of basic accounting principles and financial reporting standards.
• Excellent organizational and communication skills.

Preferred Qualifications:

• Bachelor’s degree in Accounting, Finance, or Business Administration or equivalent relevant experience.
• Experience with retail point-of-sale (POS) systems and inventory management software.
• DMV processing experience a plus.
• Intermediate proficiency in Microsoft Excel and other office productivity tools.

Responsibilities:

• Maintain and update financial records including accounts payable and receivable, payroll, and general ledger entries.
• Prepare and reconcile monthly financial statements and reports to ensure accuracy and completeness.
• Manage daily office operations such as scheduling, correspondence, and inventory tracking.
• Coordinate with vendors, customers, and internal departments to facilitate smooth transaction processing and communication.
• Support budgeting and forecasting activities by providing timely and accurate financial data.
• Ensure compliance with company policies and relevant financial regulations.
• Assist in audit preparation and respond to inquiries from auditors or regulatory bodies.
• Maintain office supplies and equipment, and oversee facility management tasks as needed.

Skills:

The required skills are applied daily to ensure accurate financial record-keeping and efficient office management. Proficiency in accounting software enables the candidate to process transactions and generate reports that support business decisions. Strong organizational skills help manage multiple administrative tasks, from scheduling to inventory control, ensuring the office operates smoothly. Effective communication skills facilitate collaboration with vendors, customers, and team members, enhancing overall workflow. Preferred skills such as advanced Excel capabilities and familiarity with retail systems further improve data analysis and operational efficiency, contributing to the company’s financial and administrative success.