Accounting Assistant

Job Summary
Responsible for acting as an accounts payable and accounts receivable team lead and to assist in all accounting functions to include but not limited to the finance department tasks below. This person is a fluid communicator, computer savvy, well versed in Excel, and a fast typist with a keen eye for detail and focuses on accuracy, with strong problem-solving skills. The ideal candidate has a natural passion for math and problem solving and accounting experience.

Responsibilities:

· Data entry of vendor invoices into accounting software, reviewing invoices for submission into the AP billing systems.

· GL coding for expenses/billing.

· Ensuring compliance by adhering to company policies, accounting principles, and relevant regulations.

· Assisting with audits.

· Research vendor requests for open balances/invoices.

· Pull finance reporting as needed.

· Problem solving vendor balance or statement discrepancies.

· Assist with the implementation of various accounting projects.

· Attend weekly Finance Department Meetings

• Processes credit card payments/refunds
• Credit card reconciliation
• Deposits cash and checks as needed
• Assist with month-end and year-end close processes, account reconciliations
• Assist with external audit requests
• Liaison between accounting team members and Accounting Manager.
• Support full project lifecycle business functions
• Monitor and collect accounts receivable by working directly with AR Specialist
• Evaluate incoming payments to ensure proper cash application
• Process accounts payable bills, overhead invoices, check requests, and respond to escalated vendor inquiries
• Provide support to AR and AP Specialists
• Work with warehouse and purchasing departments to problem solve product receipts for AP billing
• Take lead on projects assigned to AP and AR Specialists to meet deadlines and expectations
• Other relative projects as assigned.

Qualifications & Skills

Required:

· 2 years of A/R A/P experience.

· Ability to understand the principles and procedures of bookkeeping and record-keeping.

· Accuracy in accounting.

· Knowledge of business-level English, both verbal and written.

· Ability to foster and maintain business and client relationships.

· Proficiency in computer skills and Microsoft Office.

· Physical ability to access file storage

· Carry up to 25 pounds.

· Strong organizational skills.

· Strong communication skills.

· Ability to explain and interpret fiscal related policies and general accounting.

· Problem solving and analytic skills.

· Self-motivated with excellent organizational and time management skills.

· Ability to work independently and collaborate as a team as needed.

Preferred:

· A/P & A/R experience

· 2 years' experience in a cloud-based ERP system.

· Proficiency with accounting software (e.g., QuickBooks, Xero, NetSuite, or similar platforms.

Work Environment & Physical Requirements

· Primarily office-based with standard business hours.

· Sitting for extended periods and using computer equipment.

· Occasional lifting of up to 25 pounds.

· As applicable for remote employees, it is required to maintain a standard office style working environment, free from distractions or circumstances that could pose a threat to company-provided tools or equipment.

Pay: From $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• At what position is your A/R, A/P experience from?

Experience:

• A/R A/P: 2 years (Required)

Work Location: Hybrid remote in Brooksville, FL 34604