Accounting Assistant

Job Overview
We are seeking a proactive and detail-oriented Accounting Assistant to join our dynamic team. In this vital role, you will support the accounting department by managing financial records, processing transactions, and ensuring accuracy across all bookkeeping activities. Your energetic approach and organizational skills will help streamline office operations and contribute to the overall efficiency of our financial processes. This paid position offers an excellent opportunity for individuals with a passion for finance, office management, and customer service to grow their career in a collaborative environment.

Responsibilities

• Manage daily accounting operations including Accounts Receivable (AR) and Accounts Payable (AP)
• Prepare and issue customer invoices for freight forwarding, customs clearance, and related logistics services
• Reconcile vendor invoices from airlines, ocean carriers, trucking companies, and warehouses
• Monitor shipment profitability and financial reports
• Process customer payments and follow up on outstanding balances
• Maintain accurate financial records and support month-end closing
• Work with external CPA for financial statements and tax filings
• Manage company expense tracking and cost control
• Handle employee onboarding and offboarding
• Maintain employee files and HR documentation
• Manage benefits administration including insurance and retirement plans
• Ensure compliance with California labor laws and employment regulations
• Assist management with HR policies and employee relations

Requirements

• Prior office management or clerical experience with strong organizational skills
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience with QuickBooks or similar accounting software is highly preferred
• Bilingual abilities (English and Chinese) are a plus to effectively communicate with diverse clients and team members
• Excellent typing speed, data entry accuracy, proofreading skills, and attention to detail
• Strong time management skills to prioritize tasks efficiently in a fast-paced environment
• Knowledge of office management procedures, phone etiquette, filing systems, and administrative best practices

Pay: $25.00 - $32.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person