Accounting Assistant / Accounts Payable Specialist

Job Summary
Laird Manufacturing is seeking a detail-oriented and dependable Accounting Assistant / Accounts Payable Specialist to support our finance department. This position is responsible for processing accounts payable transactions, maintaining accurate financial records, supporting month-end activities, and providing administrative assistance to accounting and office operations.

The ideal candidate has experience with accounts payable, QuickBooks, and general office administration, along with strong organizational skills and a commitment to accuracy and confidentiality.

Essential Duties and Responsibilities:

Accounts Payable & Accounting

• Review, verify, and process vendor invoices for accuracy and compliance with company policies
• Utilize QuickBooks to process accounts payable transactions, maintain financial records, reconcile accounts, and support daily accounting operations
• Match purchase orders, invoices, and receiving documentation prior to payment processing
• Prepare and process vendor payments, including checks, ACH transactions, and other approved payment methods
• Reconcile accounts payable transactions and assist with general ledger accuracy
• Maintain vendor records, including W-9 forms, payment terms, and contact information
• Respond to vendor inquiries and resolve payment discrepancies in a timely and professional manner
• Maintain organized accounts payable documentation and financial records
• Assist with month-end closing activities, reconciliations, audits, and financial reporting support
• Support internal controls and compliance with accounting procedures and company policies
• Collaborate with finance, purchasing, and management teams to resolve accounting issues
• Identify opportunities to improve efficiency and streamline accounts payable processes

Administrative & Front Office Support

• Provide administrative support to the Bookkeeper through filing, data entry, document management, and clerical tasks
• Answer and direct incoming telephone calls professionally and courteously
• Greet and assist visitors, customers, vendors, and guests
• Maintain a professional and organized reception area
• Assist with incoming and outgoing mail, document distribution, and general office support
• Provide backup reception coverage as needed
• Maintain regular and reliable attendance

Qualifications Required:

• High school diploma or equivalent
• Proficiency with QuickBooks and Microsoft Office, including Excel
• Previous experience in accounts payable, bookkeeping, accounting, or a related financial role
• Strong understanding of basic accounting principles and accounts payable processes
• Strong attention to detail, accuracy, and organizational skills
• Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities
• Strong communication and problem-solving skills
• Ability to maintain confidentiality and handle sensitive financial information
• Ability to work independently and as part of a team

Preferred

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field

Physical Requirements:

• Ability to sit and work at a computer for extended periods
• Frequent typing, data entry, and document review
• Ability to communicate effectively with vendors, employees, customers, and management
• Work performed in a professional office environment using computers, phones, and standard office equipment
• Occasional overtime may be required during month-end close and peak accounting periods

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.

Why Join Laird Manufacturing?

Laird Manufacturing offers a collaborative work environment where employees are valued for their contributions to operational excellence and customer service. This position provides the opportunity to grow your accounting and administrative career while supporting a dynamic manufacturing organization.

Work Authorization:

Applicants must be authorized to work in the United States.

Equal Opportunity Employer:

Laird Manufacturing is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, gender identity, gender expression, sexual orientation, national origin, ancestry, age, disability, medical condition, genetic information, marital status, military or veteran status, or any other status protected by applicable federal, California, or local law.

Pay: $20.00 - $30.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person