Accounting Assistant- LAS Office of the Dean

Accounting Assistant- LAS Office of the Dean

College of Liberal Arts &Sciences

University of Illinois at Urbana-Champaign

Job Summary

Primary customer service representative and financial processor for the College of Liberal Arts and Sciences Service Center (LASSC). Under the direction of the Assistant Director of Business Services, this role will lead front-line support for units by assisting with the purchasing process, submitting requests for payments to vendors, processing travel and miscellaneous reimbursements, and ordering miscellaneous supplies for units participating in the LASSC

Duties & Responsibilities

Purchasing / Ordering

• Responsible for customer service responsibilities of College of Liberal Arts & Sciences Service Center (LASSC).
• Serves as LASSC point of contact for procurement of supplies, services, and equipment.
• Manages the LASSC general email inbox.
• Orders all products and services for LASSC.
• Oversees printing service orders, plaque orders, memberships, advertisements, and coordinates major purchases such as copiers and furniture.
• Exercises judgment and provides recommendations on purchases.
• Orders and maintains office supplies.
• Orders approved computer equipment.
• Processes Banner and iBuy requisitions for goods and services.
• Works with vendors to establish/update vendor IDs and complete contract requests using Contracts+.

Transaction Processing

• Primary business transaction processor for LASSC-supported units.
• Processes P-Card and T-Card purchases, iBuy and Banner requisitions, contract requests, vendor forms, and invoice submissions.
• Creates P-Card, T-Card, Vendor Payment, and Reimbursement Expense Reports in Emburse.
• Processes Journal Vouchers, expense transfers and other basic accounting transactions as needed.
• Occasionally processes payments using lesser-used university systems.
• Logs receipt of cash/checks as part of cash handling procedures.
• Attends quarterly LAS Business Managers meetings.
• Attends relevant campus/university training sessions.
• Submits repair and service requests for office equipment.
• Performs other duties as assigned to support the mission of the unit.

Required Qualifications

1. High school diploma or equivalent.

2. Any one or combination totaling one (1) year (12 months) from the categories below:

a.Course work in accounting, as measured by the following conversion table or its proportional equivalent: 6 semester hours equals one (1) year (12 months)

b.Course work in any discipline as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months)

c.Work experience in bookkeeping, office support, or closely related experience.

Preferred Qualifications

• Experience with University financial documents, applications, and systems.

• Knowledge of University financial policies and procedures as listed in the Campus Administrative Manual, the OBFS Policies Manual, and Staff Policy and Rules.
• Knowledge of record-keeping, bookkeeping, and financial accounting principles; general knowledge of budget accounting.
• Knowledge of the various fund types and their uses.
• Knowledge of Microsoft Excel, Word, Outlook, Teams. Experience with Emburse, PCard/TCard, IBuy, Banner, and other university applications.
• Ability to exercise good judgment and discretion when handling all financial transactions.
• Ability to work with limited supervision. Ability to prioritize competing deadlines and tasks to the satisfaction of a great number of people.
• Commitment to creating an inclusive environment
• Strong communication skills.
• Ability to work harmoniously with clients both inside and outside the University.
• Knowledge of and familiarity with the academic community, Office of Business and Financial Services, Purchasing, Payables, Technology Services, and outside vendors.

Appointment Information

This is a 100% full-time Civil Service 3851 - Accounting Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. The collective bargaining agreement sets a wage of $40,913.08. This position is eligible for a hybrid work schedule (remote work and in-person work in Champaign-Urbana each week) after an initial on-site training period, per the University of Illinois workplace flexibility guidelines https://cam.illinois.edu/policies/hr-87-2/. Sponsorship for work authorization is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on March 25, 2026. Apply for this position using the Apply Now button on this posting and upload your cover letter, resume (months and years of employment must be included), and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences.

In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact lascollegehiring@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

For assistance with resume creation and mock interviews, please follow this link for University of Illinois Human Resources workshops (held every other week): https://illinois.csod.com/ux/ats/careersite/1/home/requisition/1595?c=illinois

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.

Requisition ID: 1035334
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu