Accounting & Back Office Operations Manager

Niti Systems is looking for a highly organized, detail-oriented professional to manage all accounting and back-office administrative functions for a growing staffing and consulting firm. This role is responsible for overseeing day-to-day financial operations using QuickBooks Online, managing human resources and insurance processes, coordinating with external tax advisors, administering multi-state certification programs, and supporting the owner with both business and personal financial administration.

The ideal candidate is proactive, highly trustworthy, and capable of independently managing a broad range of responsibilities with discretion and efficiency in a fully remote environment.

Key Responsibilities:

Accounting & Financial Management

• Manage all aspects of accounting operations using QuickBooks Online, including:
• Accounts payable and receivable
• Payroll processing and reconciliation
• General ledger maintenance
• Bank and credit card reconciliations
• Prepare monthly, quarterly, and annual financial reports
• Monitor cash flow and assist with budgeting and forecasting
• Ensure accuracy and compliance with accounting standards and company policies
• Support audits and financial reviews as needed

Human Resources & Payroll Administration

• Administer employee onboarding and offboarding processes
• Maintain employee records and ensure compliance with applicable labor laws
• Manage payroll, benefits coordination (as applicable), and related reporting
• Support recruiting efforts, background screening, and personnel documentation

Insurance & Risk Management

• Manage all business insurance policies (e.g., general liability, workers’ compensation, professional liability)
• Coordinate renewals, audits, and claims with insurance carriers and brokers
• Ensure compliance with client and contractual insurance requirements

DBE/MBE/SBE Certification Management

• Manage all aspects of Disadvantaged, Minority, and Small Business Enterprise (DBE/MBE/SBE) certifications across multiple states
• Prepare, submit, and track initial certification applications
• Oversee and complete all annual renewal requirements in a timely manner
• Maintain organized documentation to support certification compliance
• Serve as the primary point of contact with certifying agencies
• Monitor regulatory changes and ensure ongoing eligibility and compliance

Tax & Compliance Coordination

• Serve as the primary liaison with external tax preparation firms
• Compile and organize financial data for corporate and personal tax filings
• Assist with tax planning initiatives and ensure timely filing of all required returns
• Maintain compliance with federal, state, and local reporting requirements

Owner & Executive Support

• Assist the owner with personal financial administration, including:
• Investment tracking and reporting
• Banking and cash management
• Organization of financial records and documents
• Provide general administrative support, including correspondence, scheduling, and document preparation
• Handle highly confidential financial and business information with discretion

General Back Office Administration

• Oversee day-to-day administrative operations in a fully remote environment
• Manage vendor relationships and service providers
• Maintain organized digital filing systems and records
• Identify and implement process improvements to increase efficiency

Qualifications:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field (or equivalent experience)
• 10+ years of experience in accounting and office management, preferably within a small business or professional services environment
• Strong proficiency with QuickBooks Online and Microsoft Office Suite
• Experience with payroll processing and HR administration
• Experience managing DBE/MBE/SBE certifications across multiple states strongly preferred
• Familiarity with insurance management and tax coordination
• Excellent organizational, analytical, and problem-solving skills
• High level of integrity and ability to maintain confidentiality
• Strong communication skills and ability to work independently in a remote setting

Work Environment:

• 100% remote position
• Primarily full-time workload with flexible hours

Compensation:

• Salary-based compensation commensurate with experience
• This position does not include benefits

Pay: $72,000.00 - $96,000.00 per year

Benefits:

• Flexible schedule
• Paid time off

Experience:

• Office management: 10 years (Preferred)

Work Location: Remote