Accounting Clerk

GENERAL SUMMARY:

The Accounting Clerk supports Covenant House New Orleans by performing accounts payable, donor processing, and general accounting functions with accuracy and integrity. All responsibilities are carried out in alignment with the Covenant House Mission, Principles, and Core Values, ensuring that every interaction upholds dignity, respect, wellbeing, and a commitment to collaboration across departments.

DUTIES & RESPONSIBILITIES:

• Initiate and maintain positive, professional, respectful, and supportive relationships with youth and staff in alignment with the Mission, Principles, and Core Values.

• Promote a peaceful, healing, and emotionally safe environment by applying trauma informed care and positive youth development practices in all interactions.

• Contribute to a workplace culture where every person is treated with dignity, respect, and a commitment to shared wellbeing.

• Foster strong cross departmental collaboration, particularly with Development, Grants Management, and Program teams, ensuring financial processes support broader organizational goals.

• Support efforts to maintain a welcoming, secure, and “homelike” environment for youth receiving services.

Accounts Payable/Receivable

• Receive and review invoices to ensure proper coding.

• Assist with reconciling accounts payable

• Assist with reconciling account receivable

Donor Processing

• Process all donor mail including remote deposit, scan copies and filing.

• Facilitate monthly deposit of cash donations by preparing a detailed deposit ticket record.

• Prepare journals for credit card donations.

• Work closely with Development staff to maintain accurate and complete donor mail records.

• Reconcile donor database to monthly contributions log to ensure correct entries for bank account reconciliations.

Grant Management

• This position will also work with Grant Management and specific tasks will be given by the Senior Accountant and Chief Financial Officer.

• Gather supporting documents and assist/prepare vouchers for select grants.

• Prepare and assist in maintaining excel schedules for grants.

General Accounting Support

• Reconcile all bank and investment accounts on a timely basis and investigate variances.

• Assist with preparing journal entries for adjustments to Accounts Payable, including employee business/travel expenses.

• Assist in month-end and year-end closing processes, including preparation of accounting schedules and key performance indicators.

• Facilitate monthly deposit of cash donations by preparing a detailed deposit ticket record.

• Maintain an organized filing system for all financial documents in accordance with record-retention policies and audit requirements.

OTHER ASSIGNED DUTIES:

• Create correspondence as needed.

• Perform other job related duties as requested.

EDUCATION, KNOWLEDGE, SKILLS & EXPERIENCE:

• Associate degree in finance, accounting, or related field from an accredited college or university, or, a minimum of 3 years of related work experience, preferably in not for profit organization, required.

• Minimum requirements include three (3) years of experience in performing Accounts Payable duties, or one (1) year of fullcharge bookkeeping experience (preferably with a not for profit organization).

• Ability to establish and maintain effective positive relationships with youth, staff, management and outside contacts.

• Excellent oral and written communication skills; ability to communicate effectively with all levels of staff.

• Knowledge of Microsoft Word, Excel & PowerPoint

OR any combination of education, training and experience that provides the required knowledge, skills and abilities.