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Accounting Clerk II (Fleet Services)
Little Rock, United States
The City of Little Rock provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, or status as a covered veteran in accordance with applicable federal, state, and local laws. City of Little Rock complies with applicable state and local laws governing non-discrimination in employment in every work location. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Job Objective & Safety/Security Sensitive Designation
JOB OBJECTIVE: To review and process purchase requisitions, process invoices and maintain files and records related to the payment of vendors for the Department of Fleet Services.
Essential Functions
- Receives, reviews, and processes invoices for all Department of Fleet Services purchases; compares invoices to packing slips to ensure all items were received before payments are reviewed and released by Department of Finance; reviews documents for accuracy, and processes for payment in compliance with all applicable federal, state, and local laws, guidelines, policies, and regulations.
- Calculates departmental expenses by utilizing a spreadsheet software to determine appropriate payment amounts; codes invoices with appropriate vendor numbers, accounts and expense codes to ensure invoices are charged to the proper budget accounts.
- Enters invoice data in the computerized financial/accounting system for the payment and processing of invoices; notifies appropriate personnel of deficiencies in budget accounts.
- Reviews and processes requisitions for payment of Departmental invoices in compliance with established procedures, policies and regulations.
- Reviews and monitors invoices, requisitions, vendor statements and other accounting related files and records to correct differences in statements; reconciles and resolves difference with the vendors; forwards issues to Fleet Financial Manager if not resolved.
- Reviews invoices received from divisions to ensure appropriate signatures and coding is correct in the Departmental Asset Management System.
- Performs sample audits of the quarterly inventory process to ensure accuracy and compliance with departmental policies and procedures.
- Establishes and maintains hard copy and computer files and records of invoices, payments, purchase requisitions, vendors and related information; scans, stores, indexes, and retrieves invoice-related documents utilizing records imaging system software.
- Delivers bank deposits to the bank and invoices to the Department of Finance.
- Answers questions and provides information to vendors regarding invoices, payments and account balances.
- Operates a computer, utilizing word processing or spreadsheet software in the performance of essential job functions.
- Operates a City pool automobile in the performance of essential job functions.
Minimum Qualifications, Additional Requirements and Supervisory Responsibilities
SUPERVISORY RESPONSIBILITIES: None.
- Must possess a valid Arkansas Class D (Non-Commercial Vehicle) Driver’s License before employment and maintain licensure for the duration of employment in this position.
- Must be available to work nights, holidays, and weekends and respond to emergency calls as required.
- Online applications only
- Applicant’s answers to supplemental questions will be used to screen for minimum qualifications electronically.
- Please include a complete work history when completing application. Work history may impact initial salary offer amount for the successful candidate.
- List of qualified applicants will be considered active for up to six (6) months and may be used to fill future openings with same or similar minimum qualifications.
- All communication regarding application status will be sent to candidates via text message/ email address listed on account.
- You may check yourNeoGov inbox to review all notices sent to the email address associated with your applications.
- Applicants may check application status for any position by logging into theiraccountat or contacting Human Resources at (501) 371-4590 if they are having computer difficulties.
Application Requirements
- Prepares reports regarding the number of invoices received and related information.
- Provides assistance to Accounting Specialist by gathering information for special projects as required.
- Serves as backup to other clerical employees as assigned.
- Represents the Department by serving on various committees as assigned.
- Performs other related duties as required.
- Knowledge of standard office practices and procedures.
- Knowledge of proper filing and record keeping systems.
- Knowledge of bookkeeping principles and practices.
- Familiarity with basic accounting terminology and principles.
- Familiarity with spreadsheet software utilization.
- Skill in the operation of a computer, utilizing word processing, spreadsheet, or data base software.
- Skill in the operation of a computer terminal.
- Skill in the operation of a desk calculator.
- Skill in the operation of an automatic transmission vehicle.
- Ability to maintain financial files and records.
- Ability to maintain hard copy and computer filing and record keeping systems.
- Ability to compile data and prepare reports.
- Ability to perform mathematical calculations rapidly and accurately.
- Ability to perform considerable amounts of detailed work.
- Ability to review invoices and purchase requisitions for accuracy.
- Ability to prepare purchase requisitions.
- Ability to compute the cost of fees, fines, and other charges.
- Ability to communicate effectively, both orally and in writing with the general public, vendors and other employees.
YES
NO
work involves lifting, pushing, pulling or carrying 40 pounds or more
X
work involves the operation of earth-moving equipment or commercial motor vehicles
X
work involves the operation of non-commercial motor vehicles
X
work involves the operation of tools such as axes, shovels, sling blades
X
work involves the operation of motorized equipment such as chain saws, power saws, jackhammers, lawn mowers, tractors
X
work involves balancing, bending, climbing, stooping, twisting, or reaching out in unusual positions
X
work involves sitting for long periods of time
X
work involves running, standing, or walking over a long period of time
X
works above ground or floor level, such as on stools or ladders
X
works in a relatively high average degree of temperature over a long period of time
X
work involves considerable physical exertion of the whole body over a long period of time
X
work involves exposure to hazardous conditions
X
work requires near vision (20 inches or less)
X
work requires distance vision (20 feet or more)
X
work involves detection of color differences
X
work involves determination of the correct location of a sound, such as footsteps
X
work involves hearing and understanding conversation or sounds
X
work involves speaking/talking
X
“For purposes of physical demands, the chart above subsumes the chart below.”
Strength Level
Duration of lifting or carrying
Level of Strength
Sedentary work
Occasionally lifts up to 10 pounds.
Light work
Seldom lifts up to 11-25 pounds.
Medium work
Seldom lifts up to 26-50 pounds.
Heavy work
Seldom lifts up to 51-100 pounds.
Very Heavy work
Seldom lifts over 100 pounds.
City of Little Rock Benefits
Non-Uniformed Union Eligible Full-Time Employees
Health Insurance (medical, dental, vision) - The City pays a portion of the total cost of employee only health insurance. Coverage for an employee's dependents is available at the employee's option; the City pays part of the cost of this additional coverage.
Life Insurance - The City pays the total cost of employee life insurance. Amount of coverage is one to three times salary, based on job classification.
Accidental Death and Dismemberment (AD&D) – The City pays the total cost for employee AD&D. Amount of coverage is one times salary.
Long-Term Disability – The City pays the total cost of long-term disability insurance. Amount of coverage is 60% of salary.
Retirement – Our 401a pension plan requires contributions by both the City and the employee.
Vacation
Regular, full-time employees shall earn vacation Leave at the following rate:Days Per Year
Up to 3 yrs. of service10
3 yrs. to 10 years of service15
10 yrs. to 20 yrs. of service18
20 yrs. of service and over22
Vacation may be accumulated; however, a maximum of thirty (30) days may be carried over to the next year.
Discretionary Days
Regular, full-time employees receive three (3) discretionary Leave days each calendar year. Discretionary days for new employees are prorated as follows:
Days
If hired January 1 through March 303
If hired April 1 through June 302
If hired July 1 through September 301
If hired October 1 through December 310
Discretionary days will not be carried over to the next calendar year.
Sick Leave
Regular, full-time employees earn sick Leave from the first day of employment at the rate of twelve (12) days per year with a maximum accrual of 125 days.
Sick Leave may be used for personal illness or injury, medical, dental, and optical examinations, and pregnancy or any related disabilities.
Sick Leave may be used for members of the employee's immediate family (spouse and children). Procedures vary by employee group. Employees in non-union-eligible classifications should consult the Administrative Personnel Policy and Procedure Manual to obtain information about family sick Leave. Employees in union-eligible classifications should consult the AFSCME Statement of Agreement and/or their union stewards.
Funeral Leave
Regular, full-time, non-probationary employees shall receive up to three (3) days [four (4) for out-of-state funerals] with pay to handle necessary funeral arrangements or related business for a death in their immediate family. Immediate family shall be defined as mother, father, brother, sister, son, daughter, grandparents, grandchildren, son-in-law, daughter-in-law, spouse, or spouse's immediate family.
Longevity Pay
Longevity pay will be paid at the rate of $3 for each year of service up to and including the fifth (5th) year and $6 per month for each year of service beginning at six (6) years and for each year of service thereafter.
for other leaves and observed holidays.
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