Accounting Clerk/Bookkeeper

Summary

St. Francis Xavier, St. Therese Little Flower and St. James–Midtown Catholic Churches in Kansas City, Missouri are seeking a full-time Accounting Clerk/Bookkeeper to serve our parish communities. This position is more than administrative in nature; it is a ministry of service that supports the mission of the Catholic Church through responsible financial stewardship and compassionate human resource practices.

The Accounting Clerk/Bookkeeper manages financial record functions with integrity, confidentiality, and professionalism. This role assists the Director of Operations in ensuring compliance with diocesan policies as well as state and federal regulations, while fostering a welcoming, faith-centered workplace rooted in transparency and care for all employees. This is a full time position, working 40 hours per week.

Duties:

• Assist Director of Operations in creating and managing parish budget.
• Process accounts payable and receivable, including general ledger entries.
• Prepare financial reports, including balance sheets, profit and loss statements, and cash flow reports.
• Generate and send invoices and bills as needed.
• Make timely and accurate bank deposits.
• Monitor and track all financial transactions.
• Enter financial data into accounting software (QuickBooks).
• Reconcile all general ledger accounts, payroll liabilities, and bank reconciliations.
• File parish tax forms in compliance with applicable regulations.
• Record and reconcile parishioner contributions to general ledger.
• Send annual contribution statements to parishioners.
• Process weekly offertory deposits according to audit requirements.

Knowledge, Skills and Abilities

• High level of attention to detail and accuracy.
• Strong verbal and written communication skills; able to present financial information clearly and professionally.
• Ability to adapt to changing priorities and responsibilities.
• Strong organizational skills and ability to work independently.
• Ability to work collaboratively with clergy, staff, and volunteers.
• Respectful and professional demeanor aligned with Catholic values.

Basic Qualifications

• Associate or Bachelor's degree in Accounting, Business Administration, or related field preferred.
• Prior experience in bookkeeping and/or HR functions (nonprofit or school setting a plus).
• Knowledge of accounting software (e.g., QuickBooks) and HR systems.
• Familiarity with the Catholic understanding of ministry is an asset. Practicing Catholic preferred.
• Minimum 2 years of experience with accounts payable/receivable, general ledger entries, and financial reporting.
• Minimum 2 years of hands-on bookkeeping experience.
• Proficiency in Microsoft Office Suite, especially Excel and Word.
• Familiarity with the Catholic Church and its ministries is preferred.

St. Francis Xavier Catholic Church offers a comprehensive benefits program, including medical, dental and vision plans, STD/LTD fully paid by the employer, retirement plans including a 403b plan and a defined benefit pension plan. Paid time off includes generous vacation and sick leaves, plus paid holidays.

Note: All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person training prior to hire.