Accounting Coordinator

We build trust among our communities and our people by cultivating the right team for every job. We are committed to fostering a creative and collaborative culture with a focus on career growth and balance in the workplace.

AP has diligently built a strong foundation of expertise, experience and exceptional results. We continually invest in our talented team by providing the latest tools, technologies and training necessary to stay ahead of the curve. We set our employees up for long-term success through mentorship opportunities and professional growth and advancement for every person in every role.

We recognize the contributions of our team members with unique experiences and capabilities and strive to establish a work environment that maximizes our collective potential. Going beyond the build for our employees lays a strong foundation for success across AP. We commit to a balanced, value-centered work environment for meaningful projects, careers and talent.

Job Description:

Adolfson and Peterson Construction is currently hiring for an Accounting Coordinator. This role is responsible for project accounting, accuracy, and compliance with accounting processes, and will support regional accounting.

Primary Accountabilities:

• Take personal responsibility for working safely within an Incident and Injury Free (IIF) culture.

• Ensure financial operations are compliant with company expectations, processes, and controls.\
  • Audit monthly billings for every project; track timely submissions by project team.
  • Reconcile contract amounts and billed amounts for projects in progress.
  • Verify completed projects are final billed.
  • Prepare journal entries.
  • Follow up on collection of receivables greater than 60 days old.
  • Make remote deposits and submit reports to Business Services.
  • Manage project-specific billing and funding requirements including compliance with any relevant city, state, or federal agency (i.e., HUD, LAHD, prevailing wage, etc.).
  • Evaluate, assess, and initiate improvements on processes between finance and operational functions of the business.
  • Perform in-house audits of invoices.
• Coordinate payment compliance to ensure proper payment for subcontractor suppliers.
  • Administer the lien release process; authorize payment release for subcontractors and suppliers.
  • Review lien waivers for conditional status before payment.
  • Collaborate with accounting and project teams to ensure that subcontractor payments are made according to contract terms and subcontractor compliance.
• Build and maintain good relations and communications with both internal and external customers, including vendors, subcontractors, and project managers.
  • Collaborate with project managers to ensure that owner billings accurately reflect time and material billings.
  • Support subcontractors with the Textura online billing system and provide guidance for troubleshooting issues.
• Manage subcontractor and vendor documents.
  • Manage lien filings following state statutory laws.
  • Implement and maintain lien waiver procedures.
  • Manage subcontractor joint payment agreements, tax levies, and bankruptcy notices; ensure that joint payments are made according to agreement terms and to high-risk subcontractors.
  • Identify subcontractor invoices in order to take available discounts as appropriate.
  • Manage subcontractor communications relating to payment applications, payments, and disputes; provide direction and oversight of the electronic subcontractor disbursement process and manual payments for all regions.
  • Analyze entries and troubleshoot any potential issues.
  • Review insurance requirements for compliance before payment.
• Other duties as assigned.

Requirements:

• History of experience and proven results including:
  • Associates degree in accounting, finance, or related field and 2+ years of relevant accounting experience or an equivalent combination of experience and education. Bachelor's degree in Accounting, Finance, or related field preferred. Experience and familiarity with the A/E/C industry preferred.
  • Accounts payable, accounts receivable, and construction industry experience preferred.\
  • Advanced Microsoft Office Suite skills and the ability to learn other software programs quickly. Knowledge of Spectrum, Prolog, or other accounting programs preferred.
  • Knowledge of GAAP.
• Demonstrated integrity and ethical standards.
• Developed skills (written, oral, and listening) in order to effectively communicate with diverse audiences.
• Ability to efficiently manage multiple projects and priorities simultaneously under time constraints.
• Demonstrated attention to detail.

Estimated Pay:

$56,000.00 - $84,000.00

Benefits:

• Medical, Dental, Vision and Life Insurance

• Health Savings Account

• 401(k)

• Flexible Spending Accounts (Dependent & Medical Reimbursement)

• Paid Time Off (PTO) and Holidays

• Tuition Assistance Program

• Employee Referral Bonus

Adolfson & Peterson Construction’s (AP) ability to adapt and innovate has driven our success for more than 75 years. We are consistently ranked among the top construction managers and general contractors in the nation while maintaining one of the safest records in the industry. We bring positive and measurable change to the communities where we live, work and build. And we invest in new processes and technology to be operationally excellent and remain at the forefront of the ever-changing industry.

We have been committed to quality, innovation, safety and strong relationships since our beginning in 1946. AP offers preconstruction, construction and contracting services to commercial, education, healthcare, hospitality, industrial, multifamily, municipal, data center, and senior living markets with offices across Arizona, Colorado, Minnesota, Texas, and Wyoming. We employ more than 650 team members who strive for excellence and embody loyalty, trust and genuine love for what they do.

We go beyond the build for our communities and our people.

Adolfson & Peterson Construction is an Equal Employment Opportunity Employer