Accounting Coordinator

ACCOUNTING COORDINATOR

Love numbers and organizational excellence? Want to play a pivotal role in the sustainability and success of a high-impact non-profit organization?

BLOOM365 is seeking a dedicated, part-time Accounting Coordinator. In this dual-capacity role, you will act as the primary engine for our day-to-day financial data maintenance and operational efficiency, ensuring every dollar is tracked as we work to empower Gen Z youth and prevent abuse before it starts.

POSITION DETAILS

• Type: Part-time, 10 hours/week
• Structure: Hybrid (Remote with one required day in-office per month)
• Compensation: $28/hour (Non-negotiable due to funding restrictions)

ABOUT BLOOM365

BLOOM365 is on a mission to prevent abuse BEFORE it starts by interrupting root causes and removing barriers to help-seeking for Gen Z youth. Through trauma-informed education, advocacy, and counseling, we empower schools and communities to promote healthy relationships. Our name is our purpose: B*ring Love On Others More, 365* days a year.

KEY ROLES & RESPONSIBILITIES

Financial Management & Bookkeeping

• Transactions & Accuracy: Record daily receipts and transactions, manage income/expense records, and ensure overall financial data maintenance.
• AP/AR Coordination: Process vendor invoices and schedule payments (Accounts Payable); track incoming payments and manage billing (Accounts Receivable).
• Reconciliation: Perform bank statement reconciliations to ensure all records align with real-time balances.
• Payroll Administration: Manage payroll cycles and employee timesheets utilizing the QuickBooks Time (T-Sheets) program.

Compliance & Reporting

• Grant & Fund Tracking: Precisely track donations, grants, and match funding expenditures to ensure strict compliance with restricted vs. unrestricted funding.
• Financial Reporting: Support Program Managers by completing monthly and quarterly grant and agency financial reports.
• Audit Prep: Prepare necessary documentation for the annual 990 tax filing and organizational audits.

Administrative & Operational Support

• Executive Support: Provide general administrative assistance to the CEO to streamline organizational operations.
• Strategic Flexibility: Adjust to shifting priorities during high-growth periods and perform other administrative duties as assigned to support the mission.

MINIMUM QUALIFICATIONS

• Education: Associate’s Degree in Accounting, Finance, or Business Administration required (Bachelor’s Degree preferred).
• Experience: 3+ years of experience managing "the books" and processing payroll. Non-profit experience is highly valued.
• Technical Skills: Fluency in QuickBooks Online for Non-Profits and QuickBooks Time; proficiency in Microsoft Excel.
• Non-Profit Acumen: Deep understanding of tracking restricted vs. unrestricted funds and non-profit bookkeeping standards.
• Core Competencies: * Exceptional data entry skills with extreme attention to detail and accuracy.
• Ability to communicate complex financial data clearly to non-finance staff.
• Strong multi-tasking skills and a proven ability to meet strict deadlines.
• Professional communication and the ability to handle sensitive information with discretion.

APPLICATION PROCESS

To be considered, please submit the following:

• Resume
• Cover Letter: Briefly describe your relevant experience, skills, and why you are interested in joining the BLOOM365 mission.

Note: Applicants who do not attach a cover letter or fail to complete the required screening assessments will not be considered. BLOOM365 is an equal opportunity employer.

Pay: $28.00 per hour

Benefits:

• Paid sick time
• Work from home

Work Location: In person