Accounting Coordinator / Bookkeeper Hybrid Remote

Job Overview

Global Sight & Sound is hiring an experienced Accounting Coordinator / Bookkeeper to support our growing team.

This is a hybrid remote position (work from home + brief daily office visit required) focused on invoicing, payroll coordination, accounts receivable, and administrative operations.

This role plays a key part in keeping our financial processes accurate, timely, and organized, while also supporting day-to-day administrative needs across the company.

Key Responsibilities

Accounting & Financial Responsibilities (Primary)

• Create and send customer invoices (service and project billing)
• Ensure jobs are properly marked and ready for invoicing in D-Tools
• Coordinate payroll processing with external accounting provider
• Track invoice status (sent, paid, outstanding)
• Assist with accounts receivable (A/R) and follow-ups
• Maintain accurate data between D-Tools and QuickBooks

Administrative & Operations Support

• Pick up and process daily mail (checks, documents, payments)
• Answer phones and manage shared inbox communication
• Create and manage Certificates of Insurance (COIs)
• Handle general administrative tasks (documents, misc. requests)
• Support scheduling coordination with service team
• Assist with internal communication and organization
• Coordinate basic meeting and event planning (team meetings, client meetings, occasional company events)

Qualifications

• 2+ years of experience in accounting, bookkeeping, invoicing, or payroll
• Experience with QuickBooks or similar accounting software
• Strong attention to detail and accuracy
• Highly organized with the ability to manage multiple priorities
• Comfortable working independently in a hybrid/remote environment
• Strong communication skills

Requirements

• Must live within commuting distance of Brown Deer
• Ability to visit the office briefly each weekday (mail pickup, etc.)
• Reliable transportation
• Reliable high-speed internet and home workspace

What Success Looks Like

• Invoices are sent within 24 hours
• Payroll is accurate and processed on time
• No backlog of unbilled work
• Clear visibility into accounts receivable and billing status
• Administrative tasks are handled consistently and efficiently

Benefits

• Competitive hourly pay
• Hybrid work environment (remote + daily office touchpoint)
• Opportunity to grow with a fast-growing company
• Work with a professional, team-oriented group

Schedule

• Monday to Friday
• Day shift
• Flexibility within the workday once responsibilities are met

Work Location

Hybrid remote in Milwaukee WI area.

Pay: $24.00 - $30.00 per hour

Benefits:

• 401(k) matching
• Flexible schedule
• Paid time off

Experience:

• invoicing or billing: 2 years (Required)
• payroll processing: 2 years (Required)

Ability to Commute:

• Milwaukee, WI 53209 (Required)

Work Location: Hybrid remote in Milwaukee, WI 53209