Accounting & Human Resources Clerk

Job title: Accounting & Human Resources Clerk

School Year: 2025-2026

Contract Days / Hours per day: Up to 60 days/ 8 hours per day

Salary Schedule: Classified Salary Schedule Grade IV - step based on years of experience

SCOPE OF RESPONSIBILITIES

The Accounting and Human Resources Clerk provides part-time administrative support to the Finance and Human Resources departments.. This position assists with data entry, document organization, payroll and benefits processing, and general accounting tasks to ensure smooth day-to-day operations.

ESSENTIAL DUTIES & RESPONSIBILITIES: Accounting Support

• Assist with entering invoices, purchase orders, and payment data into accounting software
• Match purchase orders, receiving reports, and invoices for accuracy
• Reconcile accounts and maintain organized financial records
• Assist with vendor setup, W-9 collection, and verification
• Prepare and verify deposits and receipts as directed
• Timesheet collection, review, and entry for payroll processing
• Support month-end or fiscal-year-end processes as needed
• Provide support with any audit requests
• Other duties as assigned

ESSENTIAL DUTIES & RESPONSIBILITIES: Human Resources Support

• Assist with new-hire onboarding, personnel file updates, and off-boarding.
• Maintain job descriptions and assist with posting open positions.
• Assist in the preparation and communication of personnel action updates and reports
• Track required certifications, trainings, and background checks
• Maintain confidentiality in handling employee records and sensitive information
• Assist with benefits enrollment and employee communications
• Maintain and update required employee records including but not limited to communication waivers
• Upload new employees in various systems that track sub assignments, request for time off, and training
• Other duties as assigned

GENERAL ADMINISTRATIVE SUPPORT

• Maintain filing systems (digital and paper) for finance and HR records
• Answer phone calls and/or emails related to accounting or HR inquiries
• Provide additional clerical or project support as requested

KNOWLEDGE AND ABILITIES

• Proficiency with Microsoft Office Suite and Google required and knowledge of accounting and personnel software preferred
• Strong organizational skills, attention to detail, and ability to maintain confidentiality
• Ability to meet deadlines, work independently, and adapt to changing priorities
• Knowledge of modern office practices, procedures and equipment
• Effective verbal and written communication skills and professional telephone etiquette

MINIMUM QUALIFICATIONS

• Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law; associates degree in business, accounting, or related field preferred
• Prior experience in a school district, governmental, or nonprofit accounting and/or human resources preferred