Accounting Manager

Description

The Department of Transportation (DOT) is at the forefront of ensuring the safe, efficient, and sustainable movement of people and goods within our community. Committed to enhancing mobility and connectivity, DOT is responsible for planning, developing, and maintaining a resilient multi-modal transportation system that allows for safe, efficient, inclusive, and reliable movement for all users, including biking, walking, scooters, rail, air, and public transportation.

Mission Statement: Our mission is to plan, develop, and maintain a comprehensive transportation network that promotes accessibility, safety, and equity for all residents and visitors. Through innovative strategies and collaboration with stakeholders, we strive to create vibrant and livable communities connected by a seamless transportation experience.

The Accounting Manager oversees all financial accounting, reporting, and grant-funded fiscal activities for the Department of Transportation, ensuring accurate management of the department’s operating, capital, and special revenue budgets. This position supervises a team responsible for Accounts Payable, Payroll, and reimbursement processing, and ensures compliance with federal, state, and local financial requirements.

Essential Functions

• Directs and coordinates departmental financial operations by overseeing accounting functions, reviewing and approving Accounts Payable, Payroll, journal entries, budget adjustments, encumbrance closeouts, and Accounts Receivable aging.
• Provides fiscal management for operating, CIP, and Special Revenue funds, including 98 active project accounts supported by VDOT and USDOT awards.
• Reviews and approves reimbursement requests, including monthly VDOT submissions, ensuring accuracy and compliance with grant requirements.
• Prepares and submits monthly, quarterly, and annual USDOT and VDOT financial reports; leads annual SEFA preparation and VDOT reconciliations.
• Collaborate with Engineering staff to set up project financial accounts, review project funding availability, and monitor budget versus actual performance.
• Prepares City Council memos, Notice to Proceed documents, operating budget materials, forecasts, enhancements, TIP, and 5204 funding requests.
• Ensures proper implementation of financial accounting standards by monitoring regulatory changes, updating procedures, and training staff on revised practices.
• Manage and develop staff by assigning work, reviewing performance, providing training and guidance, and ensuring high levels of customer service and compliance.
• Serves as project manager for financial audits by preparing workpapers, supporting A 133 audit requests, and coordinating responses with the Department of Finance.
  
• Analyzes and recommends improvements to internal controls, processes, and financial systems to support accurate reporting and efficient operations.

Education/Experience

Required:

• Three (3) years of experience in accounting supervision and computer software application.
• Bachelor’s Degree - Accounting, Finance, Business Administration, or related field.

• Five (5) or more years of progressively responsible experience in governmental or grant accounting, including experience with capital projects and federal/state reimbursement programs.
• Three (3) or more years of supervisory experience overseeing accounting or finance staff.
• Experience with PeopleSoft, AFMS, grant management systems, and budget development software preferred.
• Experience working with VDOT, USDOT, or other transportation-related funding agencies strongly preferred.

Additional Information & Requirements

• Valid Driver’s License (Preferred);
• Certified Public Accountant (CPA) preferred.
• Certified Government Financial Manager (CGFM) or Certified Public Finance Officer (CPFO) desirable.

• 8:30 am – 5:00PM (Monday – Friday) 40 hrs./wk.