Accounting Office Coordinator

Job Overview
We are seeking a dynamic and highly organized Accounting Office Coordinator to join our team! This vital role combines office management, administrative support, and financial coordination to ensure our accounting operations run smoothly and efficiently. As the backbone of our administrative functions, you will oversee daily office activities, manage vendor relationships, support bookkeeping and payroll processes, and facilitate effective communication across departments. Your energetic approach and attention to detail will help foster a productive work environment and contribute to the overall success of our organization.

Responsibilities

• Manage daily office operations, including front desk duties, multi-line phone systems, and calendar management for the accounting department.
• Coordinate scheduling for meetings, training sessions, and events to ensure seamless execution.
• Oversee vendor management by processing invoices, tracking payments, and maintaining positive relationships with suppliers.
• Support bookkeeping tasks using QuickBooks or similar accounting software, including data entry, expense tracking, and reconciliation.
• Assist with payroll processing by gathering necessary documentation and ensuring timely submission.
• Handle human resources functions such as onboarding new team members, maintaining personnel files, and supporting staff development initiatives.
• Organize filing systems, maintain accurate records, and ensure compliance with organizational policies.
• Supervise clerical staff or junior administrative personnel to promote efficient office workflow.
• Support budgeting activities by monitoring expenses and preparing financial reports as needed.
• Contribute to office management efforts by maintaining supplies, overseeing office equipment, and ensuring a professional environment.

Qualifications

• Proven experience in office administration or clerical roles within a professional setting.
• Strong proficiency with QuickBooks or comparable bookkeeping software.
• Experience in event planning, scheduling management, and vendor relations.
• Demonstrated supervisory or team management experience preferred.
• Excellent communication skills with a professional phone etiquette; capable of managing multi-line phone systems effectively.
• Exceptional organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Knowledge of human resources procedures including onboarding and payroll support is advantageous.
• Familiarity with medical office management or healthcare-related administrative functions is a plus.
• Ability to handle confidential information discreetly while maintaining accuracy in recordkeeping. Join us as an Accounting Office Coordinator and bring your energetic spirit and meticulous organizational skills to support our vibrant team! Your dedication will help streamline our operations and create an engaging workplace where everyone can thrive.

Pay: $23.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Application Question(s):

• Are you currently working?
• What accounting software have you used?
• What do you need for hourly pay to consider a new job?

Work Location: In person