Executive Assistant

Job Summary
We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive administrative support to senior leadership. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and handling a variety of clerical tasks with efficiency and professionalism. The ideal candidate will demonstrate exceptional organizational skills, proactive problem-solving abilities, and a positive attitude to help our executives stay focused on strategic priorities. This paid position offers an exciting opportunity to be an integral part of a fast-paced, growth-oriented environment.

Responsibilities

• Manage and maintain detailed calendars, scheduling meetings, appointments, and events using tools like Microsoft Outlook Calendar and Google Workspace.
• Coordinate travel arrangements, including booking flights, accommodations, transportation, and preparing itineraries for executives.
• Handle incoming calls with professionalism using multi-line phone systems and ensure prompt, courteous communication via phone etiquette.
• Prepare, proofread, and transcribe documents, reports, presentations, and correspondence with accuracy and attention to detail.
• Organize files, maintain records, and oversee document management using digital tools such as DocuSign for electronic signatures.
• Assist with project coordination by tracking deadlines, preparing agendas, taking minutes, and following up on action items.
• Support office management tasks including supply ordering, filing systems, data entry, bookkeeping with QuickBooks or similar software, and front desk responsibilities.
• Provide personal assistant support by managing confidential information discreetly and handling personal errands as needed.

Skills

• Proven experience as an executive assistant or in a similar administrative role with strong office management skills.
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel PowerPoint), Google Workspace (Gmail, Docs), and data entry tools.
• Strong typing speed combined with transcription and proofreading abilities to produce error-free documents swiftly.
• Familiarity with QuickBooks for bookkeeping tasks and basic accounting procedures.
• Exceptional communication skills including phone etiquette and customer service experience.
• Ability to coordinate multiple projects simultaneously while maintaining attention to detail.
• Knowledge of multi-line phone systems, calendar management software like Microsoft Outlook Calendar, and electronic signature platforms such as DocuSign.
• Demonstrated office experience including filing systems, clerical tasks, data entry, and front desk duties. Join us as an Executive Assistant where your organizational prowess will empower our leadership team to excel! We value proactive professionals who thrive on supporting others while managing diverse responsibilities with enthusiasm. This paid role is perfect for someone eager to grow their career in a vibrant environment that recognizes your contributions every step of the way!

Job Types: Part-time, Contract

Pay: $48,040.42 - $57,855.13 per year

Work Location: Hybrid remote in Columbus, OH 43219