Accounting Operations Specialist

SUMMARY: This position supports the Vice President of Finance in day-to-day accounting operations across multiple entities. Responsibilities include accounts payable, accounts receivable, intercompany transactions, reconciliations, cash management support, and audit assistance. The role requires strong attention to detail, sound knowledge of accounting principles, and the ability to manage multiple priorities in a high-volume environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES BUT NOT LIMITED TO:

Accounts Payable

• Review, code, and process invoices, expense reports, and check requests.
• Ensure appropriate documentation and approval prior to payment.
• Prepare and process check runs and electronic payments for multiple entities.
• Maintain vendor master data
• Reconcile vendor statements

Accounts Receivable & Billing

• Process monthly and event-related billing.
• Apply cash receipts within the accounting system.
• Monitor and coordinate collection efforts on past-due accounts.
• Reconcile customer accounts as needed.

General Accounting & Operations

• Audit daily transactional activity and report discrepancies.
• Process purchase orders in coordination with department leaders.
• Prepare monthly intercompany billings and related entries for multiple entities.
• Support daily bank deposit coordination as directed.
• Assist with external audit requests and documentation.
• Maintain organized financial records and filing systems.
• Perform other duties as assigned or directed.

REQUIREMENTS/QUALIFICATIONS.

• Minimum 2+ years of progressive accounting experience
• Working knowledge of GAAP principles and general ledger accounting.
• Experience with accounts payable, receivable, and reconciliations.
• Understanding of intercompany transactions.
• Strong proficiency in accounting software and Microsoft Excel.
• High attention to detail and accuracy.
• Ability to manage confidential information with discretion.
• Strong organizational and communication skills.
• Ability to prioritize workload in a deadline-driven environment.
• Perform other duties as assigned.

Work Environment & Physical Requirements

• Primarily office-based environment.
• Prolonged periods at a desk and computer.
• Ability to lift up to 25 lbs. if required.

All candidates are required to pass a pre-employment drug test and background investigation.

We are an Equal Opportunity Employer and value diversity in our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientations, age, marital status, veteran, or disability status.

Fremont Street Experience reserves the right to make changes to this job description whenever necessary.