Accounting Specialist

Ponton, a Kele Company, proudly continues its legacy of innovation and service in the Building Automation industry. Founded in 1994 and based in California, Ponton has long been a trusted partner for building automation solutions. Now part of the Kele Companies, established in 1983 as the first all-inclusive building automation distributor, Ponton joins a national network with headquarters in Memphis, TN and branch locations in 7 states. As part of the Kele family, every Ponton team member plays a vital role in delivering on our shared promise: “We Make It Easy.”

We are currently hiring for the role of Accounting Specialist.

SUMMARY

Support the accounting department in one or more of its functions of credit; accounts receivable; accounts payable; and collection functions. Recommends enhancements/additions to existing accounting performance metrics along with daily process improvements.

ESSENTIAL DUTIES AND RESPONSIBILITIES may include the following. Other duties may be assigned.

Accounts Payable Duties:

• Checks and approves all vouchers for payment; reviews and verifies that the invoice is charged to the correct general ledger account and department.
• Processes both inventory and “in-house” invoices for payment.
• Prepare invoice deduction notices, as necessary.
• Answer vendor inquiries.
• Prepares weekly accounts payable check run.
• Print accounts payable reports and maintains accounts payable files.
• Assists in Accounts Payable end of month closing procedures and reconciliations.
• Reviews and verifies vendor statements.
• Reviews open stock receipts report on a weekly basis and adjusts as necessary.
• Research and works with purchasing, accounts payable assistant and/or vendor on discrepancies of vendor accounts; and
• Allocate invoices among departments as needed.

Accounts Receivable Duties:

• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Receives commission payments and reconciles them to apply to corresponding invoices.
• Process lien waivers and Certificates of Insurance.
• Performs daily invoicing and related tasks.
• Submit invoices to customers.
• Releases sales orders upon receipt of payments.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Copies, files, and retrieves materials for accounts receivable as needed; and
• Assists with related special projects, as required.
• Collections Duties:
• Requests and pursues payment on delinquent accounts via communication with customers.
• Follows-up on delinquent accounts, updates and maintains accurate financial records including accounting, receivable, and credit records.
• Prepares and send statements on delinquent accounts.
• Follows established guidelines to review and update account status; and
• Performs other related duties, as required.
• Other:
• Assists with preparing and posting month-end journal entries
• Coordinates with other accounting team members to resolve reconciling items

QUALIFICATIONS

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• The requirements listed below are representative of the knowledge, skill, and/or ability required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Kele Companies offers all full-time associates the following benefits and perks:

• Medical, vision, and dental insurance
• HSA
• FSA (medical and dependent care)
• 401(k) with employer match up to 4% with immediate vesting
• Employer-paid short- and long-term disability coverage
• Employer-paid basic life and AD&D insurance; supplemental life for employees and dependents available
• Paid time off and paid holidays
• Tuition reimbursement