Accounting Specialist

General Description

Education and Basic Requirements

• High School Diploma or GED.

• Three (3) years of successful accounting experience in work with similar responsibilities and duties.
• Successfully pass background and credit checks.
• Must possess a valid Class C Texas Operator's License with a satisfactory driving record.

Preferences

• Bachelor's Degree in Accounting from an institution accredited by the U.S. Department of Education.
• Knowledge of QuickBooks and ADP.

Required Knowledge, Skills and Abilities (advanced unless otherwise noted)

• Knowledge of accounting principles and practices including GAAP, GASP, relevant federal and state laws, School ordinances, policies and procedures.

• Acquire and maintain a working knowledge of the School's financial software.
• Proficient in Google Sheets and other Google Workspace tools used for financial documentation and team collaboration.
• Understand and apply established rules to the maintenance and production of financial records.
• Excellent oral and written communication skills.
• Strong math, analytical and problem solving skills.
• Ability to communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships.
• Ability to be on time and regular in attendance, work occasionally after hours or weekends, and attend meetings as needed.
• Be flexible and organized to handle other assignments.
• Possess a keen eye for detail and use diligence in identifying and correcting errors.
• Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Ability to perform a broad range of complex financial, accounting and administrative responsibilities independently with limited supervision.

Physical and Mental Requirements

• The ability to learn, understand, remember, and communicate information about the job.

• The ability to understand the meaning of and use and speak words understandably and effectively in the English language.
• Good hearing and listening abilities, that is, must be able to hear spoken words from co-workers, supervisors and others.
• Good motor coordination skills, that is, must be able to coordinate his or her eyes, hands and fingers rapidly and accurately in order to handle precise movements such as typing.
• Make and use repetitive hand motions over an extended period, as when typing.
• Work effectively under pressure and deadlines.
• Sit, stand, move around, bend, reach, grasp, stretch, push and pull, and remain sitting or upright for extended periods of time in one room.
• Must be able to lift or move objects weighing as much as 20 pounds.
• The activities and the approximate amounts of time required per day for each are shown below. The percentages may not sum to one-hundred (100) percent.

b. Bending - 5%

c. Standing - 5%

d. Lifting and moving objects up to 20 pounds - 5%

e. Pushing or pulling - 5%

f. Reaching - 5%

g. Moving within and without the office environment - 10%

Essential Job Duties

Accounts Payable

• Invoice entry and accounts payable processing of payments
  • Check writing
  • Payments through vendor portals
  • Tracking autopay for some vendors
• Vendor record creation and maintenance
• Reimbursements
• Substitute Teacher pay
• Independent Contractor payments
• Monthly bank reconciliations
• Monthly filing of sales tax reports and payments

Payroll

• Semi-monthly payroll processing
• Time entries - manual entries (such as some paper timesheets)
• Employee reimbursement entries
• Changes to employee compensation, taxes, and benefit deductions
• Quarterly and annual payroll tax filings
• Payment to employee benefits vendors

Benefit administration

• Medical, dental and vision insurance
• 403(b) Retirement
• Flexible Spending Accounts (FSA)
• Work with third party benefit administrators
• Other ancillary employee benefits

Other Areas

General Duties

• Assist others, be helpful, cooperative and courteous, and demonstrate a good attitude in all interactions with others.
• Communicate effectively with the CSFOO, co-workers and others (internally and externally) in order to provide, exchange, and/or verify information, answer inquiries, address issues, or resolve and/or report problems or complaints.
• Use good judgment and make good decisions in matters related to the job.
• Follow School and department policies and procedures and the instructions of the CSFOO.
• Discuss matters affecting the job or performance with the CSFOO.
• Be punctual and attend, work regularly; work additional hours as required, and attend meetings. In-person, onsite attendance is a requirement of the job.
• Dress appropriately and in compliance with School policy.
• Demonstrate initiative and diligence in the prompt and proper completion of all job duties, whether or not listed in this Job Description.
• Safeguard School property and recognize and report needed repairs.
• Work safely, follow safety rules and training, and maintain a clean, safe work environment.
• Maintain confidentiality with regard to all School business.
• Perform additional duties as assigned.