Accounting Specialist, AP

Accounting Specialist, AP

Job Description

Company: Beak & Skiff

Department: Accounting

Reports To: A/R & A/P Manager

FLSA Classification: Non-Exempt

Job Summary

The Accounting Specialist, AP reports to the A/R & A/P Manager and is responsible for making payments owed by the company to suppliers and other creditors, paying vendor invoices or bills, recording the company’s short-term debts and assisting in monthly financial closing as needed.

Job Duties and Responsibilities:

Include but are not limited to

• Process incoming invoices, and provide other clerical support necessary to pay the obligations of the organization
• Manage electronic approval and filing system
• Maintain meticulous records of outstanding payables
• Serve as the primary accounts payable contact for vendors and suppliers
• Ensure the accuracy of an organization’s financial documents for payment, accounting, and tax purposes
• Protect businesses against unintentional overpayments
• Review AP aging and practice effective monitoring to ensure payments are made to vendors in a timely manner
• Research and clarify any questionable invoice items, prices or receiving signatures
• Assemble and review invoices to be completed for payment
• Obtain proper information and/or data regarding invoice payments
• Input daily bookkeeping and record keeping
• Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors
• Import and review credit card transactions through the system integration, ensuring accuracy and completeness
• Assist in new vendor onboarding, ensuring all applicable paperwork is completed
• Assist in monthly closing activities and account reconciliations, as needed
• Opening all mail and packages at the business office, as needed.

Minimum Qualifications, Skills, and Abilities:

• Associates degree in accounting is preferred
• Acumatica experience preferred.
• Intermediate to advanced Microsoft Excel skills required.
• Equivalent combinations of education and work experience will be considered.
• Valid driver’s license required.
• Computer proficiency including word processing, data entry, spreadsheets, and generating reports using standard software applications.
• Excellent verbal and written communication skills.
• Strong organizational skills with keen attention to detail.
• Ability to manage multiple projects and details simultaneously.
• Analytical ability to gather, summarize & interpret data, find solutions to various administrative problems, and prioritize work.
• Ability to develop and maintain recordkeeping systems and procedures.
• Strong analytical, critical thinking, and problem-solving skills.
• Strong written and oral communication skills to interact with co-workers and vendors in a professional and helpful manner in person or via phone or written correspondence.
• Ability to develop, plan, and implement short- and long-term goals.
• Physical Exertion:

Light Work- Exerting up to 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to move objects. Work may include light lifting, carrying, and handling materials.

Environmental Conditions:

Indoor Work- Indoor environments may include exposure to temperature variations, such as unheated or non-air-conditioned areas.

Travel:

No Regular Travel- This position does not require regular travel.

Pay: From $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• Associate (Preferred)

Experience:

• Accounting : 1 year (Required)

Work Location: In person