Accounting Specialist in Construction

Position Overview

Express Concrete Breaking & Cutting is looking for a skilled and detail-driven Billing Specialist to join our team. This role is essential in ensuring accurate billing, timely invoicing, and consistent cash flow across multiple projects.

You’ll play a key part in managing contract billing, collections, compliance documentation, and payment tracking helping keep our operations running smoothly and efficiently.

We’re seeking someone who thrives in a fast-paced environment, understands the complexities of construction billing, and can confidently manage multiple projects, deadlines, and client communications with precision and professionalism.

What You’ll Be Doing

• Oversee the full-cycle billing process for both contract and non-contract work, including review of work orders, contracts, purchase orders, change orders, and billing terms to ensure accuracy and timeliness.
• Process and manage incoming documents (contracts, POs, change orders) through platforms such as DocuSign, email, Box, and customer portals.
• Set up and maintain organized job billing files, ensuring all required information is complete and properly entered into billing systems.
• Prepare and submit:
• Invoices
• Pay applications
• Schedules of values
• Conditional & unconditional lien waivers
• Supporting documentation packages
• Support project compliance requirements, including COIs, preliminary notices, W-9s, union documentation, and other contract-related items.
• Monitor accounts receivable aging, follow up on outstanding balances, and communicate with clients regarding payments or discrepancies.
• Accurately apply payments and maintain detailed records of:
• Invoice values
• Retention amounts
• Payment history
• Check/EFT details
• Assist with retention billing and job closeout, ensuring all financial records are reconciled and finalized correctly.
• Maintain well-organized digital and physical filing systems.
• Support credit applications and participate in daily accounting and billing coordination meetings.

What You Bring

• Minimum 5+ years of experience in accounts receivable, billing
• Construction accounting experience
• Construction industry experience
• Proven experience with:
• Contract billing
• Pay applications
• Collections
• Heavy filing
• Retention billing
• Lien waivers
• Familiarity with certified payroll and prevailing wage projects is a plus
• Strong understanding of billing compliance and contract documentation
• Proficiency in:
• QuickBooks
• Microsoft Excel
• DocuSign
• Box or similar systems
• Experience with platforms like GcPay, Levelset, or similar preferred
• Excellent communication, follow-up, and organizational skills
• Ability to manage multiple priorities with strong attention to detail

Why Join Express Concrete Breaking & Cutting?

• Be part of a respected and growing company with a solid industry reputation
• Work alongside a dedicated, supportive, and hardworking team
• Enjoy long-term stability in a fast-moving, essential industry
• Opportunity to grow your career and make a meaningful impact

Pay: $25.00 - $30.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person