Accounting Technician

JOB SUMMARY

The Accounting Technician is responsible for completing various tasks in the Finance Division to include clerical and administrative duties , processing weekly accounts payable; preparing journals; reconciling department credit cards, verifying daily cash collections and assisting department staff.

ESSENTIAL JOB FUNCTIONS:

• Ensures accuracy of department invoices. Verifying purchase order; vendor information; invoice number, accounting and budget dates; and payment amount.
• Approves invoices for payment.
• Processes weekly accounts payable for check, wire and credit card payments.
• Assists and trains departmental staff on entering invoices in the Oracle system.
• Processes Unclaimed Property.
• Verifies departmental daily cash collections received.
• Prepares cash deposits and processes remote check deposits.
• Assists in maintaining spreadsheets for accounts payable performance measures.
• Researches and resolves billing issues.
• Reconciles Town credit cards, verifying properly coded and attached receipt documentation.
• Participates in the year-end audit by assisting the auditor in gathering required work papers and other documentation.
• Performs other related assigned duties.

MINIMUM REQUIREMENTS TO PERFORM WORK:

• Associate degree in Business and/or Accounting and one year related work experience;
• Or equivalent combination of education and experience.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of office procedures and practices;
• Knowledge of bookkeeping and accounting principles including accrual basis accounting;
• Skill in the use of computers, excel spreadsheets, and other office software applications;
• Skill in the use of working with numbers and details;
• Skill in the use of analytics, problem solving, data processing, and communication;
• Ability to maintain, manage, and organize records;
• Ability to establish and maintain cooperative relationships with town officials, departments, and the general public;
• Ability to communicate effectively in written and oral form;
• Ability to operate a telephone and standard office equipment.

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision, distance vision, usage of computers and reading.

This position requires substantial repetitive motion of wrists, hands, and fingers. The employee is frequently required to stand; walk; use hands to finger, handle, grasp or feel; and reach with hands and arms. The employee consistently maintains balance either sitting, standing or walking and is occasionally required to stoop or crouch. The employee may occasionally push, pull or lift and move objects up to 10 pounds.

COGNITIVE REQUIREMENTS:

The work requires the following mental abilities to perform critical tasks: use judgment, make decisions, interact with others, adapt to changes in jobs, verbal interactions, people skills - more than basic communication with others, and problem solving.

WORK ENVIRONMENT:

The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant.