Accounting/Administrative Coordinator

Accounting/Administrative Coordinator

Pay: $75,000-95,000, depending on experience

ABOUT STEEL LIGHTING CO.

Before we get into the details about the position, we first want to share a little about ourselves: Steel Lighting Co. was born from the desire to create high quality products, a dedication to premium service, and a constant push to do better. Today, those values are our driving force, including our decision to expand our team.

We are a growing business that prides itself on doing things the right way: putting family first, staying true to our roots, and showing incredible care for our products and our customers. There is a deep sense of community, transparency, and accountability–top to bottom–that helps every employee thrive. We acknowledge that this opportunity isn’t for everyone: we have a close-knit group, we are highly protective of our own, and we want to ensure that any potential employee is the right fit.

JOB SUMMARY

This position will be responsible for managing various administrative aspects of the business including bookkeeping, payroll, and human resources. The ideal candidate will be highly proficient in a variety of accounting and payroll tools including Quickbooks, Gusto, and Bill.com. We will strongly consider individuals who know how to integrate this expertise into e-commerce platforms such as WooCommerce or Shopify.

In addition to the accounting responsibilities, the position will also provide HR services to the company to include:. supporting the welfare of employees; ensuring workplace compliance with the local, state, and federal regulations; and holding all employees accountable to the standards set forth by Steel Lighting Co. The ideal candidate will have experience with these different areas, know how to manage their responsibilities with little oversight, and who can step into the role with energy and drive.

If you consider yourself to be knowledgeable in the given fields, able to provide professional administrative and personnel services, and comfortable in a fast-paced, dynamic environment, we encourage you to apply and complete our screening process (details below).

PLEASE READ

Our team is at a critical juncture: what started out as a husband and wife team has blossomed into a thriving e-commerce business with approximately 20 full-time employees. We have always chosen growth in a controlled, sustainable way, and this position is done in that same spirit. These administrative responsibilities may not seem glamorous, but they are vital to the way we do business: taking care of our people, doing things by the book, and paying attention to the details.

If you’re not interested in making these kinds of contributions, this position may not be for you.

JOB DESCRIPTION

(Other Duties May Be Assigned)

Key Responsibilities:

• Handle accounts receivable/payable, and general accounting-related administrative tasks.
• Extract, review, and organize accounting data from internal systems to support financial reporting
• Prepare and support monthly and annual financial reports, including P&L and balance sheet reports
• Support monthly and annual closing processes in coordination with management and external accounting professionals
• Coordinate recruitment-related activities, including communication with potential hires and onboarding as needed.
• Support HR administration, including payroll-related matters, employee records, benefits administration, and employment documentation
• Manage attendance records and support labor compliance-related documentation
• Update employee handbook and HR policies in accordance with all local, state, and federal labor laws.
• Conduct routine company training on HR related topics and concerning and changes to company policies.
• Prepare, organize, maintain, and store important corporate documents and records.
• Support matters related to contracts, corporate filings, registrations, and legal documentation.
• Coordinate with external professionals, including attorneys, accountants, HR consultants, insurance brokers, and other service providers as needed
• Support day-to-day office operations and provide administrative assistance to management
• Assist with policy enforcement, employee documentation and counseling, and disciplinary actions
• Support management with periodic employee reviews
• Perform other duties related to accounting, HR, general affairs, and corporate administration as assigned

Qualifications:

• 2-3 years of experience in accounting administration required.
• 1-2 years of HR administration, general affairs, corporate administration, or related functions strongly preferred.
• Experience preparing or supporting financial reports such as P&L and balance sheet reports preferred.
• Comfortable operating with Google Suite (Sheets, Docs, etc.) preferred
• Basic understanding of accounting processes, monthly closing, and annual closing procedures
• Experience with HR administration, payroll coordination, benefits administration, attendance management, or recruitment coordination preferred
• Experience with Quickbooks, Gusto, and Bill.com strongly preferred.
• Excellent attention to detail, organizational skills, and follow-through
• Strong communication and coordination skills
• Ability to handle confidential information with discretion and professionalism

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

WORK ENVIRONMENT

We are proud of the vibrant, welcoming, and familial work culture at Steel Lighting Co. and have made it a priority to grow our team while maintaining that atmosphere of kindness and respect.

This position is in-person, requiring daily attendance at our facility in North Hollywood California.

EQUAL OPPORTUNITY EMPLOYER

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

OTHER DETAILS

Full-time

• 8 hour shift
• No nights
• Weekends as needed
• North Hollywood, CA 91601 (Required)

In person 5-days a week

SCREENING

After you apply for this position on Indeed, please email gabriel@steellightingco.com with a link to a Loom video (2-3 minutes only) answering the following two questions:

1) Please explain your experience with accounting, payroll, and administrative management? How comfortable are you “wearing multiple hats?”

2) As an HR professional, you will be asked to uphold company policies and hold employees accountable. How will you balance coming into this position and integrating with the other members of the team?

Applications without a Loom will

Pay: $75,000.00 - $95,000.00 per year

Benefits:

• Health insurance
• Paid sick time
• Paid time off

Work Location: In person