Accounting/Payroll Administrative Specialist

Company Overview
Amina Financial Solutions LLC is a distinguished boutique financial services agency dedicated to empowering individuals, small businesses, corporations, non-profit organizations, and municipal/government agencies through comprehensive financial solutions. Our diverse portfolio of services includes tax and accounting, business consultation, payroll management, bookkeeping, estate planning, IRS representation, and financial analysis, positioning us as a trusted partner in our clients' financial success.

Job Overview

We are seeking a detail-oriented and experienced Accounting/Payroll Administrative Specialist to join our dynamic Payroll & Bookkeeping Department. This critical role reports directly to the Jr. Accountant/Office Manager and serves as a cornerstone in providing comprehensive administrative support and specialized bookkeeping and payroll processing for our diverse client base. The successful candidate will play a vital role in maintaining client satisfaction while supporting our continued growth and reputation for exceptional service delivery.

Responsibilities

Administrative Support

• Answer incoming phone calls and direct to appropriate staff members
• Manage email correspondence and respond to client inquiries in a professional manner
• Schedule client appointments and maintain calendars for multiple team members
• Maintain organized filing systems for client documentation and records
• Prepare and review reports and summaries for management
• Assist with data entry, reconciliations, and financial record maintenance
• Support month-end and year-end closing procedures for multiple client accounts
• Coordinate with other departments to ensure seamless service delivery

Payroll Specialist

• Process multi-client payrolls accurately and efficiently using various payroll software systems
• Calculate wages, overtime, bonuses, commissions, and deductions in compliance with federal, state, and local regulations
• Maintain detailed payroll records and ensure data integrity across all client accounts
• Generate and distribute payroll reports, pay stubs, and tax documents
• Process quarterly and year-end payroll tax filings and reporting
• Stay current with changing payroll tax laws, regulations, and best practices
• Conduct regular audits of payroll processes to ensure accuracy and compliance
• Assist with IRS and state agency correspondence and inquiries
• Maintain confidentiality of sensitive payroll and financial information

Client Support & Communication

• Serve as primary point of contact for client inquiries across all service areas including tax, accounting, payroll, bookkeeping, and business consultation
• Provide exceptional customer service while addressing client questions and resolving issues across multiple service lines
• Assist clients with service setup, document preparation, and process coordination for various financial services
• Coordinate with clients on schedules, appointments, service delivery timelines, and compliance requirements

Qualifications & Skills

Education & Work Experience (Required)

• High school diploma or equivalent required
• Minimum 1 year of administrative experience in a professional environment
• Minimum 1 year of payroll and/or bookkeeping experience

Technical Skills (Required)

• Expert proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Access)
• Advanced skills in Microsoft Outlook for professional communication and scheduling
• Experience with payroll software systems (QuickBooks, ADP, Paychex, or similar platforms)
• Strong data entry skills with high level of accuracy and attention to detail
• Basic understanding of accounting principles and bookkeeping practices

Industry Knowledge

• Solid understanding of federal, state, and local payroll tax regulations
• Knowledge of wage and hour laws, including FLSA compliance
• Familiarity with employee benefits administration and deduction processing
• Understanding of quarterly and annual payroll reporting requirements

Essential Soft Skills

• Exceptional attention to detail and accuracy in high-volume environments
• Strong analytical and problem-solving abilities
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet strict deadlines
• Professional demeanor with strong client service orientation
• Discretion and integrity in handling confidential information
• Adaptability and willingness to learn new systems and processes
• Strong analytical skills to assess financial data effectively.
• Ability to work collaboratively within a team environment while also being self-directed when necessary.
• Strong organizational skills with attention to detail to manage multiple tasks efficiently. This position offers an opportunity for growth within a dynamic organization committed to excellence in financial management and employee satisfaction.

Job Types: Full-time, Part-time

Pay: From $16.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Education:

• High school or equivalent (Required)

License/Certification:

• Driver's License (Preferred)

Ability to Commute:

• Macon, GA 31210 (Required)

Work Location: In person