Accounting/Payroll Specialist

Job Overview

Insight Payroll Associates is growing, and we're looking for an experienced Accounting & Payroll Specialist to join our team!

If you're detail-oriented, enjoy working with numbers, thrive in a fast-paced environment, and take pride in providing exceptional service to clients, we'd love to meet you.

Position Summary

As an Accounting & Payroll Specialist, you will manage bookkeeping and payroll processing services for multiple business clients. This position requires strong organizational skills, attention to detail, excellent customer service, and the ability to manage multiple deadlines.

Accounting Duties

• Record daily bank deposits, withdrawals, and other financial transactions in QuickBooks.
• Reconcile multiple client bank accounts on a monthly basis.
• Prepare and distribute monthly Profit & Loss statements and other financial reports.
• Manage accounts payable
• Reconcile and monitor company credit card transactions.
• Process and reconcile payroll billing through KotaPay.
• Research and respond to client questions regarding payroll taxes and bookkeeping matters.
• Resolve payroll tax notices and correspondence from the IRS and state tax agencies.
• Maintain accurate financial records while ensuring confidentiality of client information.

Payroll Duties

• Process weekly, bi-weekly, semi-monthly, and monthly payrolls accurately and on schedule.
• Enter and maintain employee payroll information, including new hires, terminations, pay rate changes, direct deposits, tax elections, and benefit deductions.
• Process garnishments, child support orders, and other payroll deductions.
• Calculate payroll adjustments, bonuses, commissions, and special payroll payments.
• Prepare and process payroll tax filings and ensure compliance with federal, state, and local regulations.
• Assist clients with payroll questions and provide outstanding customer service.
• Maintain confidentiality of employee and client information.
• Work within payroll software platforms: iSolved and ADP Run.
• Assist with year-end processing, including W-2 preparation and payroll
• Support audits by providing necessary reports and documentation related to payroll management and accounting activities

Experience

• Minimum of 2 years of payroll, bookkeeping, or accounting experience.
• Experience with QuickBooks
• Experience with payroll software such as iSolved, ADP a plus
• Knowledge of payroll taxes, payroll compliance, and general accounting principles.
• Experience handling IRS and state tax notices is a plus.
• Strong Microsoft Excel and Microsoft Office skills.
• Excellent organizational, analytical, and problem-solving abilities.
• Outstanding communication and customer service skills.
• Ability to prioritize multiple clients and meet deadlines.

Pay: $26.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Work Location: Remote