Accounts and Admin Executive

Join the Team at Venture Zone

Where Innovation Meets Execution

At Venture Zone, we believe in delivering nothing but the best to our clients. Our dynamic team of young, driven professionals thrives on brainstorming ideas, co-working creatively, and constantly pushing the boundaries to enhance our service quality.

Job Summary:

We are looking for a detail-oriented and versatile Accounts & Admin Executive who can handle day-to-day accounting, office administration, and basic HR responsibilities. The ideal candidate should be reliable, well-organized, and capable of managing multiple responsibilities across departments.

Key Responsibilities:

Accounts:

• Handle day-to-day accounting operations: data entry, invoicing, expense tracking, and petty cash.
• Maintain accurate financial records and ensure timely posting of transactions.
• Prepare and reconcile bank statements.
• Assist in monthly and yearly closing of accounts.
• Work with the external auditor for audits and statutory compliance.
• Comply with VAT requirements and timely filling of accurate VAT returns.
• Follow up on payments and prepare receivables/payables reports.

Administration:

• Purchase and Inventory Mgmt: Ensure timely replenishment of Inventory. Conduct product research and source new suppliers and vendors. This includes issuing Requests for Quotation, obtaining quotes, evaluating offers, negotiating favorable terms, and issuing purchase orders.
• Ensure proper documentation and filing of contracts, bills, and company records.
• Support travel bookings, event coordination, and office logistics.
• Handle office lease or facility-related issues with building management (if required).
• Monitor utility bills and ensure timely payments.
• Assist in recruitment: posting jobs, scheduling interviews, coordinating with candidates.
• Maintain employee records and HR documentation (offer letters, ID cards, attendance, etc.).
• Support payroll process by collecting attendance and leave data.
• Assist with onboarding and induction of new employees.
• Handle employee queries regarding HR policies and procedures.
• Maintain confidentiality of employee and company information.

Requirements:

• Bachelor’s degree in Commerce, Business Administration, or related field.
• 2–4 years of relevant experience in accounts, admin, and/or HR.
• Strong knowledge of accounting principles and financial regulations.
• Proficiency in Tally / Zoho Books / QuickBooks / MS Excel (as applicable).
• Good understanding of basic HR processes and compliance (PF/ESI/PT is a plus).
• Excellent organizational and communication skills.

Preferred Attributes:

• Multi-tasking ability with a proactive attitude.
• High integrity and attention to detail.
• Ability to work independently and manage time effectively.

Benefits/ Perks:

· Medical insurance

· Annual To & fro flight tickets to your home country

Job Type: Full-time

Pay: AED4,000.00 - AED5,000.00 per month