Accounts Assistant

Accounts & Finance Responsibilities

1. Tenant Payment Processing & Monitoring

o Receive and issue receipts for cheques from new and renewing tenants.

o Maintain accurate and up-to-date records of Post-Dated Cheques (PDCs) and tenant information.

o Monitor and update monthly outstanding rent balances.

o Receive tenant payments, ensuring compliance with company protocols and obtaining necessary approvals for exceptions.

o Send received cheques to the bank for safekeeping and deposit.

o Prepare and issue invoices for monthly rental income.

o Ensure timely and accurate recording of rental income in the accounting system in accordance with company policies and accounting standards.

2. Real Estate Coordination and Tenant Refund

o Liaise with the Real Estate Department to resolve tenant-related issues.

o Prepare and process refunds upon tenant contract termination.

o Prepare clearance letters for returned cheque requests from tenants.

3. Broker & Commission Handling

o Compute, release, and record broker commissions with proper documentation and approval.

4. Accounts Payable & Supplier Payments

o Process supplier payments, including preparation of payment vouchers and proper recording of all transactions (liabilities, assets, expenses).

o Ensure management approval is obtained prior to issuing payments via bank transfer, cheque, etc.

o Includes but not limited to payments for:

 Woqood

 Kahramaa

 Ooredoo

 Insurance companies

 General items/service suppliers

5. Supplier & Intercompany Reconciliations

o Reconcile supplier accounts and intercompany balances.

o Prepare invoices for subsidiaries and tenants for expenses paid by the parent company.

6. Credit Card Management

o Review and allocate credit card statements accurately.

o Ensure correct recording of transactions across appropriate accounts and entities.

o Process payments and manage credit card point redemptions.

7. Cash & Bank Transactions

o Perform monthly bank reconciliations and record all related transactions accurately.

o Updating and monitoring of company documents in the bank to avoid any penalties.

o Prepare different bank letters as needed.

8. Collaboration & Reporting & Audit

o Communicate with internal and external accountants and third parties to resolve issues and discrepancies.

o Perform year end audits and financial reporting as needed.

o Assist in the preparation and execution of year-end audits and financial reporting requirements.

o Ensure all financial documents, ledgers, and the trial balance are accurate, complete, and audit-ready at year-end.

9. Support to Chief Accountant and Management

o Provide direct support to the Chief Accountant in various accounting and finance tasks.

o Perform ad-hoc duties as assigned by management.

Job Types: Full-time, Permanent