Accounts Assistant

ACCOUNTING ASSISTANT DUTIES AND RESPONSIBILITIES:

• Assist in managing revenues received and dispersed including accounts receivable, accounts payable, payroll, audit, General Ledger reporting.

• Cash handling functions for the hotel and reconcile all cash dropped at the front desk.

• Assist with analysing financial statements on a monthly basis and report any variances to the concerned department heads.

• Assist with financial and tax audits.

• Assist with preparing tax returns and corporate reporting requirements.

• Assist the financial Controller with systems administration, G/L account reconciliation, budget preparations, inventories, monthly closings and full P & L responsibility.

• Assist financial Controller with completing the year-end audit process.

• Review and approve all reconciliation and audit work papers.

• Post city ledger payments in property management system, reconcile and bill all city ledger accounts.

• Perform follow-up billing and credit collection documentation and inform Controller of any potential uncollected accounts.

• Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies.

• Bill out credit cards (AMEX, DINERS, etc.) and also maintain accurate and legible logs for all credit cards.

• Reconciles bank statements.

• Prepare wire transfer confirmations for reimbursable invoices.

• Prepare credit card authorisations for American Express, Visa, Master, Diners etc. and send to vendors.

• Verify if credit card service charge is billed correctly for all credit card transactions.

• Reviewing all ledger details guest ledger, city ledger and deposit ledgers to validate proper payment and revenue posting.

• If any imbalance or difference found on the ledger then co-ordinate with the PMS team to resolving the same.

• Review the postings, payments, revenue and guest balance reports on a daily basis.

• Ensure correct taxation are applied on all billing software like Property Management systems (PMS), Point of Sale (POS) and SPA software's.

• Maintains accounting databases by entering data into the accounting program.

• Assists with reimbursable invoicing.

• Set up new accounts in accordance with established credit policy.

• Assign unique AR number to new approved accounts on both PMS and Back office software.

• Assist in reconciling open account status items.

• Input General Cashier Summary and maintain binder.

• File and distribute credit card cancellations, bulletins and credit warnings.

• Process and follow-up on all returned checks accepted as cash payment.

• Record General Ledger and City Ledger reconciliation.

• Analyse revenues, commissions and expenses to ensure they are recorded appropriately on a monthly basis.

• Maintain Vendor’s permanent files and Certificates of Insurance.

• Maintain contracts for vendors.

• Process payroll or verify payroll dollars and reports.

• Process authorise purchase requests as needed.

• Rotating monthly audits of inventories / Enter final inventory totals into spreadsheet.

• Maintain Office supplies and order as needed.

• Any other job related duties as and when assigned by the Financial controller.

• Accomplishes accounting and organisation mission by completing related results as needed.

Job Type: Permanent

Pay: ₹180,000.00 - ₹325,000.00 per year

Benefits:

• Food provided
• Leave encashment
• Provident Fund

Work Location: In person