Accounts Executive

Role Overview:

Responsible for supporting all commercial, purchase, and expense-related operations including billing, reconciliation, vendor management, purchase booking, and coordination between Sales, Supply Chain (SCM), Marketing, Purchase, and Finance teams. The role ensures smooth business transactions, accurate accounting, and compliance with company policies while maintaining control over financial and operational activities.

Key Responsibilities:

1. Billing & Documentation

• Prepare and verify sales invoices, debit/credit notes, and other commercial documents.
• Ensure timely and accurate processing of invoices as per company policies.
• Maintain and track all supporting documents (POs, agreements, dispatch documents, etc.).

2. Purchase & Vendor Management

• Process purchase orders and coordinate with vendors for material supply and documentation.
• Verify and book vendor invoices in Tally/ERP after proper approvals.
• Track GRN (Goods Receipt Note) and match with invoices to ensure accuracy.
• Maintain vendor payment tracker and coordinate with Finance for timely releases.
• Handle vendor reconciliation and resolve discrepancies in coordination with the Purchase and Accounts teams.

3. Expense Management (Marketing & SCM)

• Process, verify, and book marketing and SCM-related expenses such as activations, logistics, and freight.
• Ensure availability of all required supporting documents (approvals, invoices, proofs of execution, etc.).
• Track monthly expense budgets and highlight variances to concerned teams.
• Coordinate with marketing and SCM teams for timely closure of expense-related entries and claims.
• Support in preparation of MIS for marketing spends, freight costs, and other operating expenses.

4. Coordination & Support

• Liaise between Sales, Accounts, Purchase, and SCM teams to ensure seamless flow of commercial transactions.
• Support regional teams in resolving billing, payment, and claim-related issues.
• Coordinate with CFA/Warehouse for stock reconciliation, movement, and documentation.

5. Reconciliation & Reporting

• Maintain customer and vendor reconciliation statements regularly.
• Prepare and update trackers for outstanding balances, claims, and advances.
• Support internal and external audits with required documentation.
• Generate MIS reports for commercial transactions, purchase, and expenses.

6. Compliance & Controls

• Ensure adherence to company’s policies, statutory norms (GST, TDS, etc.), and documentation standards.
• Maintain accuracy of entries in Tally/ERP and ensure monthly book closure on time.
• Highlight any process deviations or control gaps and support corrective actions.

Key Skills & Competencies:

• Strong knowledge of billing, purchase, taxation (GST, TDS), and expense booking.
• Working knowledge of Tally / SAP / ERP systems.
• Proficiency in MS Excel (Pivot Tables, VLOOKUP, Data Validation).
• Good understanding of marketing and SCM expense processes.
• Detail-oriented, organized, and strong coordination ability.
• Effective communication and follow-up skills.

Qualification & Experience:

• Graduate / Postgraduate in Commerce, Finance, or Business Administration/ Inter- CA.
• 2–5 years of experience in commercial, purchase, or expense management functions.
• Prior experience in FMCG, Beverages, or Manufacturing industry preferred.

Key Deliverables:

• Accurate and timely billing, purchase booking, and expense entries.
• Proper reconciliation and documentation for all commercial transactions.
• Timely reporting and audit compliance.
• Smooth coordination among Sales, Marketing, SCM, and Finance teams.

If the above job requirement suits your profile, kindly share CV on kshipra.nagwekar@nextgapex.com

Job Types: Full-time, Permanent

Pay: ₹300,000.00 - ₹600,000.00 per year

Benefits:

• Provident Fund

Application Question(s):

• Do you have experience working with Food or Beverage Industry?
• Years of experience in taxation,Billing,Purchase?

Work Location: In person