Accounts Officer

Job title: Accounts OfficerUnit: Finance

Reports to: Senior Accounts Officer

Location: Bangalore

Purpose of role

The main purpose of the Job is to organise all the Finance support for Greenpeace India Society-GPIS

Main duties

Budgets & Forecasts:

Ø Collect the estimated projections from the cross functional departments to prepare the Annual Budget

Ø Prepare the Annual Budget for GPIS

Ø Budget vs Actuals report

Ø 3YSP Financial Analysis

Ø Submission of annual ODP to GPSA

Ø Mid-year Financial review reports and the Re-forecast

Statutory Compliances:

Ø Monthly payments of Provident Fund, Professional Tax & TDS

Ø Quarterly TDS returns filing

Ø Generation of Form-16A from the Traces portal

Ø Verification of Employees Income Tax declarations and update the tax computations in the Saral TDS.

Ø Annual TDS returns filing and issuance of Form-16 to the employees

Ø Gratuity calculations verification and timely payment to the LIC

Ø Provide the details for filing Form-10 & Form-10B and verification of draft copies

Audits:

Ø Review of Books for Year-end closing

Ø Collect the confirmation of balances from the Debtors & Creditors

Ø Arrange necessary details & information to the Auditors to complete the auditing

Ø Prepare the 26AS Reconciliation with the Books

Ø Update the Fixed Assets statement

Ø Prepare the Audited Financials

MIS Reports:

Ø Monthly Cash-Flow statements, FD interest calculations etc

Ø Income & Expenses monthly projections

Ø Budget vs Actuals statement with Variance analysis

Ø Quarterly reports – GPSA

Ø YEP report – GPSA

Fundraising:

Ø Monthly FR Income file share with the FR Team

Ø Coordinate with FR Finance for the Invoice

Ø Accounting FR Income & FR Fee with Budget codes

Ø Verification of the FR Fee with Data file before process the payment

Ø FR Income & Fee Budget vs Actuals analysis as per FR & as per GP

Bank matters:

Ø Periodically update Re-KYC for the Bank accounts as and when required

Ø Submission of the documents for addition/deletion of signatories

Ø Apply for the Netbanking for the new signatories as and when required

Ø Collect FD statements and account the interest income quarterly

Ø Collect the year-end balance confirmations from all the Banks

Other works:

Ø Ensuring day-to-day transactions such as accounts payable, receivable, payroll are recorded properly

Ø Verifications of employees advances / expenses claims

Ø Performing timely and accurate month-end journal entries and Trial balance reconciliation

Ø Verification of Salary statements / In-house consultants invoices and payments process

Ø Vouchers supporting documents print outs to ensure proper documentation and compliant with laws and regulations.

Ø Payments processing as per payments cycle

Ø Credit card payments verification and accounting the expenses

Ø Accounting of Chennai & Bangalore office expenses

Ø Upload transactions in Sunsystems

Ø Preparation of necessary reports for the Board meetings as and when required

Decisions

Ø Make decisions for accounting expenses under different accounting heads and budget codes

Ø Deduction of Tax at source based on the guidelines laid down by the law

Ø Guidance to the cross-functional departments for any queries

Ø Make decisions for the changes in the templates as and when required

Contacts

Internal:

Ø Bi-weekly: Executive Director: Submission of Reports / to update any other financial matters

Ø Daily: All members of staff in Greenpeace offices as the jobholder is the main point of contact on all finance issues.

Ø Daily: Fundraising (FR) department with updates of FR Income as may be required.

Ø Monthly: All members of staff in Greenpeace offices to ensure settlement of advances on time.

External:

Ø Banks: Daily – as and when required, occasionally negotiating Fixed Deposit rates, negotiate for bank charges for any transactions.

Ø Vendors: For Invoices /ledger statements/clarifications

Resources

Finance: Responsible for petty cash and deposit receipts at the Head Office

Assets: Responsible for maintaining transaction supporting as per statutory norms.

Organization Skills

Planning and organizing:

Ø Ensure proper time management by coordinating the day-to-day work. This can involve reconciling conflicting work-load priorities between Team members.

Ø Managing daily cash flows by ensuring only the minimum balances are retained in the Current Account(s).

Analysis:

Ø Monitors and reports on budget.

Ø 3YSP Financial Analysis

Initiative and innovation:

Ø Is expected to find ways of improving finance processes for the office and to make suggestions for improving Greenpeace India Standard Operating Procedures (SOP).

Ø Is expected to suggest to Manager ways to improve/automate processes wherever possible.

Working with others:

Ø Tact and diplomacy are required while dealing with others as the workload could create pressure which the job holder is expected to resolve.

Environmental demands

Ø Occasional travel to other locations to help in finance related issues. This is not a regular part of the job.

Other essential requirements

Ø Ensure confidentiality of information pertaining to Greenpeace activities and Financials.

Job Type: Full-time

Pay: ₹53,865.00 - ₹62,580.00 per month

Work Location: In person