Accounts Payable

Position Summary

The Accounts Payable Executive is responsible for managing and processing supplier/vendor invoices, ensuring timely payments, maintaining accurate records, and controlling expenses for the hospital/hospitality operations. The role ensures compliance with company financial policies, statutory requirements, and supports smooth financial operations.

Key Responsibilities1. Invoice Management

• Receive, verify, and process supplier invoices for food & beverage, housekeeping, medical supplies, consumables, and operational purchases.
• Match invoices with purchase orders (PO) and goods receipt notes (GRN).
• Verify price, quantity, tax, and vendor details before posting.
• Identify discrepancies and coordinate with procurement and stores for resolution.

2. Payment Processing

• Prepare vendor payment schedules (cheques, online payments, RTGS/NEFT).
• Ensure timely settlement of vendor dues as per credit terms.
• Process advances, partial payments, and reimbursement claims.
• Maintain proper documentation of all payments.

3. Vendor Management

• Maintain updated vendor masters and contract terms.
• Coordinate with vendors on invoice clarifications, payment status, and reconciliation.
• Ensure service-level agreements and credit timelines are followed.

4. Reconciliation & Reporting

• Perform monthly vendor ledger reconciliations.
• Assist in month-end closing: accruals, provisions, and expense reports.
• Track outstanding amounts, aging analysis, and pending invoices.
• Provide periodic reports to Finance Manager.

5. Compliance & Audit

• Ensure GST, TDS, and statutory deductions are applied correctly.
• Maintain proper documentation for internal and statutory audits.
• Ensure adherence to company accounting policies and finance SOPs.

6. Coordination with Departments

• Work closely with stores, purchase, F&B, operations, and HR for supporting documents.
• Coordinate for PO issuance, GRN confirmation, and inventory validation.

Required Skills & Competencies

• Strong knowledge of accounts payable processes.
• Experience in hospitality/hospital finance preferred.
• Hands-on experience with Tally ERP/SAP/Oracle or any accounting software.
• Good knowledge of GST, TDS, & statutory compliance.
• Excellent numerical accuracy and attention to detail.
• Strong communication and vendor-handling skills.
• Ability to work under deadlines.

Job Type: Full-time

Pay: ₹9,289.63 - ₹37,144.89 per month

Work Location: In person