Accounts payable

Job Purpose

The Accounts Payable Executive is responsible for managing and processing all vendor payments related to non-medical support services in the hospital, ensuring timely, accurate, and compliant payments while maintaining proper financial records and controls.

Key ResponsibilitiesAccounts Payable Operations

• Process vendor invoices related to housekeeping, security, laundry, catering, maintenance, pest control, transport, manpower vendors, and other non-medical services.
• Verify invoices against POs, contracts, service completion reports, and GRNs.
• Ensure accuracy of rates, quantities, taxes, and statutory deductions.
• Maintain proper documentation for audit and compliance purposes.

Vendor Management

• Coordinate with vendors for invoice submission, clarifications, and payment follow-ups.
• Reconcile vendor statements and resolve discrepancies promptly.
• Maintain updated vendor master data in the system.

Payments & Reconciliation

• Prepare payment vouchers and payment schedules as per agreed credit terms.
• Ensure timely processing of bank transfers, cheques, and online payments.
• Reconcile accounts payable ledger with general ledger.
• Support month-end and year-end closing activities.

Statutory & Compliance

• Ensure correct application of GST, TDS, and other applicable statutory requirements.
• Coordinate with tax consultants for compliance and returns related to payables.
• Assist during internal and external audits by providing required documents.

Coordination & Controls

• Coordinate with Operations, Purchase, Stores, and Contracts teams for invoice approvals.
• Monitor outstanding payables and ageing reports.
• Follow hospital policies, SOPs, and internal control procedures.

Qualifications & Experience

• Bachelor’s degree in Commerce / Accounting / Finance (B.Com preferred).
• 2–4 years of experience in Accounts Payable, preferably in a hospital, healthcare, or hospitality environment.
• Knowledge of ERP/accounting software (Tally, SAP, Oracle, or similar).
• Working knowledge of GST, TDS, and vendor contracts.

Skills & Competencies

• Strong attention to detail and accuracy
• Good communication and coordination skills
• Ability to meet deadlines and handle multiple vendors
• Proficiency in MS Excel and accounting systems
• Ethical, organized, and process-oriented approach

Work Environment

• Hospital – Non-Medical Support Services
• Office-based role with regular interaction with vendors and internal departments

Job Type: Full-time

Pay: ₹22,000.00 - ₹27,000.00 per year

Benefits:

• Paid sick time
• Paid time off
• Provident Fund

Work Location: In person