ACCOUNTS PAYABLE

Job Summary

Responsible for managing and overseeing the company’s accounts payable functions for Al Rayyan Restaurant Management W.L.L. and Black Stone Management. Role ensures that all invoices, expenses, and vendor payments are processed accurately, recorded properly, and paid on time. AP Accountant works closely with vendors, procurement, finance teams, and management to resolve discrepancies, maintain accurate financial records, and support month-end and year-end closing activities.

Key Responsibilities

1. Review, verify, and process supplier invoices, ensuring accuracy and that all required approvals are obtained prior to payment.

2. Maintain accurate and up-to-date vendor master data, including contact details, payment terms, and contractual information.

3. Process vendor payments in a timely manner via cheque and electronic transfer, in accordance with agreed payment terms.

4. Reconcile vendor statements and accounts regularly to ensure accuracy and resolve any discrepancies.

5. Monitor and track company expenses, ensuring alignment with approved budgets and investigating variances when required.

6. Respond to vendor inquiries related to payments, discrepancies, and account balances in a professional and timely manner.

7. Support month-end and year-end closing activities by ensuring all payables, accruals, and prepayments are accurately recorded.

8. Prepare and generate accounts payable reports, including aging reports, payment schedules, and accrual summaries.

9. Ensure compliance with internal policies, company procedures, and applicable financial regulations.

10. Process and monitor accruals and prepayments to ensure accurate financial reporting.

11. Monitor vendor credit limits and payment schedules to maintain healthy supplier relationships.

12. Ensure proper handling and documentation of VAT/GST related to purchases and payments, supporting tax reporting requirements.

13. Assist with internal and external audits by providing required documentation and responding to audit queries.

14. Identify, recommend, and implement improvements to accounts payable processes to enhance efficiency and accuracy.

15. Coordinate closely with procurement, finance, and other departments to ensure smooth financial operations.

16. Performs other duties assigned.

Qualification, Experience & Knowledge

• A Bachelor’s degree in Accounting, Finance, Business Administration, or a related field Additional certifications (e.g., ACCA, CPA, or similar) are a plus.
• Minimum 3 years of experience in an accounts payable role or a similar finance position, ideally within the F&B industry.
• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle).
• Advanced MS Excel skills (e.g., pivot tables, VLOOKUP, and data analysis).
• Prior experience in processing invoices, managing vendor payments, and reconciling accounts.
• Hands-on experience in processing supplier invoices related to food, beverages, and operational supplies.
• Experience in managing a high volume of transactions and payments specific to F&B suppliers, including perishable goods, beverages, and equipment.
• Familiarity with inventory tracking systems and the impact of purchasing on food and beverage cost control.
• Understanding of FOH (front-of-house) and BOH (back-of-house) expenditures, including supplies, ingredients, and capital equipment.

Job Type: Permanent

Application Question(s):

• How many total years of experience as a Accounts Payable?
• Do you have experience in F&B Industry?
• What is your Nationality?
• How much is your Expected Salary?
• You can join immediately?