Accounts Payable

The Accounts Payable department is responsible for the financial, administrative and clerical support of a company. They oversee making payments owed by the company to suppliers and other creditors, paying vendor invoices or bills, and recording the company’s short-term debts. This department is vital for the smooth functioning of any business entity.

To work in Accounts Payable, an employee must apply accounting principles and handle work that is analytical, evaluative, and advisory in nature and that requires an understanding of both accounting theory and practice. Professionals are expected to have the ability to pay attention to detail and enter a high volume of data. They are generally in daily communication with employers and vendors.

Accounts Payable Roles & Responsibilities

Post business transactions, process invoices, verify financial data

for use in maintaining accounts payable records

Provide other clerical support necessary to pay the obligations of

the organization

Maintain meticulous records of outstanding payables

Ensure the accuracy of an organization’s financial documents for

payment, auditing and tax purposes

Protect businesses against unintentional overpayment

Practice effective monitoring to ensure payments are made to

vendors in a timely manner

Day-to-Day Duties

Clarify any questionable invoice items, prices or receiving signatures

Assemble and review invoices to be completed for payment

Maintain copies of vouchers, invoices or correspondence necessary for files

Obtain proper information and/or data regarding invoice payments. Resolve any discrepancies

Check vendor files for any previous payments and assign voucher numbers

Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures

Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors

Guide and follow up with the Billing Team in making sure books are being maintained in an accurate, timely and compliant manner

Verify that invoices for raw materials, components, and directly related services are correctly coded to the Cost of Goods Sold accounts.

Perform a three-way match between Vendor Invoices, integrate vendor invoices in accounting software and POS to ensure that the company is paying for what was ordered and received.

Liaise with purchasing, operations, and other internal departments to gather necessary documentation for invoices and resolve discrepancies.

Generate reports on accounts payable aging, payment status, and other key metrics for management and financial analysis.

Assist with month-end closing procedures, including preparing journal entries for accruals and reconciling accounts payable related balance sheet accounts.

Vendor Invoice Processing

Record, review, and validate vendor invoices in a timely manner to ensure accuracy and completeness

Match invoices with approved purchase orders and delivery confirmations

Ensure invoices are processed within agreed timelines to avoid delays in payments

Vendor Coordination & Reconciliation

Coordinate with vendors to resolve accounts payable issues, including reconciliation differences, late invoices, and missing documentation

Perform periodic vendor statement reconciliations and ensure discrepancies are identified and resolved promptly

Maintain clear communication with vendors to ensure smooth closure of outstanding items and prevent payment delays

Disbursements & New Restaurant Support

Maintain and update disbursement sheets related to new restaurant openings and expansion projects

Process and release build-out cost payments in line with approved budgets and supporting documentation

Coordinate with project, operations, and finance teams to ensure timely payments for new restaurant setup activities

Purchase Orders & Operational Support

Raise and process purchase orders based on restaurant operational requirements

Coordinate with internal stakeholders (operations, procurement, and finance) to ensure POs are accurately created and approved

Track PO status and ensure timely closure against received invoices

Controls & Compliance

Ensure adherence to company policies, approval matrices, and internal controls

Maintain proper filing and documentation for audit and compliance purposes

Support month-end closing activities related to accounts payable

New Restaurant Service Setup

Utilities

Business License

Restaurant services i.e. mats/towels, pest, grease trap, CO2 order

Maintenance of Compliance Documents

Health Permits renewals

Business License renewals

Review Lease

Review Franchise Agreements

EDCUATION REQUIREMENT:

An understanding of basic bookkeeping and accounting skills is required

A degree in the following subjects would be beneficial:

Finance or Economics

Business Studies

Accounting

PROFILE: ESSENTIAL SKILLS Analytical skills Detail oriented and organized Computation skills Leadership abilities Written and oral communication skills Problem solving skills  Microsoft Office i.e. Outlook, Excel, Word, et

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• What experience do you have with accounts payable processes?
• What software packages are you familiar with that are related to accounts payable and bookkeeping?
• How do you prioritize your work when you have multiple tasks to complete?

Education:

• Bachelor's (Required)

Experience:

• Accounting: 1 year (Required)

Work Location: Hybrid remote in Addison, TX 75001