Accounts Payable & Accounts Receivable Specialist (Part-Time)

About Aura Advisory Services

Aura Advisory Services is a remote accounting and advisory firm supporting small businesses and nonprofit organizations across the United States. Our team provides bookkeeping, accounting management, and financial advisory services that help clients operate with clarity, confidence, and strong financial systems.

We are more than a traditional accounting firm. We work alongside our clients as partners, helping them navigate growth, solve operational challenges, and build sustainable financial practices.

Our Core Values

• We meet clients where they are - We provide practical, approachable support that adapts to each client’s needs and level of financial understanding.
• We prioritize clarity over complexity - We believe financial information should be accurate, organized, and easy to understand.
• We take ownership - We follow through on commitments, communicate proactively, and hold ourselves accountable to high standards.
• We build strong relationships - We value trust, responsiveness, and consistency in both client and team interactions.
• We are always improving - We refine our processes, embrace better tools, and continuously look for ways to work smarter.

Position Summary

The Accounts Payable and Accounts Receivable Specialist supports Aura’s accounting team by managing vendor bill processing, customer invoicing, billing inbox coordination, and payment tracking for assigned client accounts.

This role is responsible for owning day-to-day AP/AR execution, including clearing billing inboxes, maintaining accurate transaction records, supporting vendor and customer communication, and monitoring outstanding balances.

The AP/AR Specialist plays a key role in ensuring that financial activity is organized, timely, and well-documented, allowing the accounting team to complete reconciliations and month-end close efficiently.

This is a part-time remote role, initially expected to require approximately 10 hours per week, with potential to grow as client needs expand.

Core Responsibilities

Billing Inbox Management (Critical Function)

• Monitor and clear all emails from assigned client billing and invoicing inboxes
• Review incoming vendor invoices, customer payments, and requests daily during working hours
• Categorize and route emails appropriately (bill entry, client follow-up, internal escalation)
• Maintain organized inbox structure (folders, read/unread status, tracking)
• Ensure no billing-related communication is left unaddressed

Accounts Payable (AP)

• Enter vendor bills and attach supporting documentation in the accounting system
• Track vendor due dates and maintain accurate AP aging reports
• Prepare payment batches for client approval
• Assist with payment processing through approved platforms
• Reconcile vendor statements and identify discrepancies
• Follow up with vendors or clients to obtain missing invoices
• Support vendor communication for balance tracking and clarification

Accounts Receivable (AR)

• Generate and distribute customer invoices when requested
• Record and apply incoming payments accurately
• Maintain AR aging reports and monitor outstanding balances
• Perform AR follow-ups, including sending payment reminders and tracking responses
• Support balance chasing efforts in coordination with the client and accounting team
• Document all communication related to outstanding invoices

Transaction Coordination & Documentation

• Ensure all transactions are properly documented and categorized
• Maintain clear internal notes to support reconciliation and close processes
• Flag discrepancies, unusual balances, or missing information
• Escalate unresolved issues to the Accounting Manager or Accounting Associate
• Support timely processing to align with monthly close deadlines

Service Delivery ExpectationsThe AP/AR Specialist is expected to:

• Maintain consistent daily oversight of billing inboxes during working hours
• Ensure all billing-related communication is addressed in a timely manner
• Keep AP and AR records accurate and up to date
• Follow Aura’s documentation and workflow standards
• Communicate professionally with vendors and customers
• Support AR follow-up efforts without requiring constant escalation
• Identify and flag issues proactively

Responsiveness Standard: This role is expected to be responsive during standard working hours. Immediate responses are not required, but consistent same-day or next-business-day handling of items is expected.

Scope of Role

This role focuses on execution and coordination, not accounting analysis. The AP/AR Specialist does not perform:

• Bank or credit card reconciliations
• Journal entries or accounting adjustments
• Month-end close procedures
• Financial statement preparation
• Client advisory or financial strategy

Success in This Role Looks Like

• Billing inboxes are consistently cleared with no backlog
• Vendor bills and customer invoices are processed accurately and on time
• AP and AR aging reports are always current
• Outstanding balances are actively monitored and followed up on
• Documentation is complete and easy for the accounting team to review
• Minimal corrections are required during reconciliation and close
• Communication with vendors and customers is clear and professional

Qualifications

• Minimum 5 years of AP/AR or bookkeeping experience
• Experience managing billing or invoicing inboxes preferred
• Strong attention to detail and organizational skills
• Ability to manage multiple client workflows simultaneously
• Clear written communication skills
• Comfortable working independently in a remote environment

Preferred Technology Experience

• QuickBooks Online
• Bill pay platforms such as Melio or Bill.com
• Expense management tools such as Ramp
• Email and inbox management systems
• Task management tools such as ClickUp

Benefits & Working at Aura

• Fully remote work environment
• Flexible part-time schedule
• Opportunity for role growth as the company expands
• Collaborative and supportive team environment
• Exposure to a variety of industries and clients

For eligible roles (based on hours and employment structure):

• Retirement plan with employer match
• Health insurance support

Team members at Aura are expected to:

• Follow established workflows and documentation standards
• Communicate clearly with internal team members
• Maintain accountability for assigned responsibilities
• Contribute to a collaborative and solutions-oriented team environment

Pay: $24.00 - $28.00 per hour

Benefits:

• Flexible schedule
• Opportunities for advancement
• Work from home

Experience:

• bookkeeping/accounting: 5 years (Required)

Work Location: Remote