Accounts Payable Analyst

Job Title: Accounts Payable Analyst
Department: Finance & Accounting
Reports To: Director of Accounts Payable
Pay Range: $28.85-33.65/hr ($60-70k)

Role Overview
We’re looking for a detail-oriented and proactive Accounts Payable Analyst to join our Accounting team. In this role, you’ll be the main point of contact for all venue and event-related payments, taking ownership of the process from invoice receipt through approval and payment. You’ll handle a high volume of detailed, time-sensitive invoices, so being organized, adaptable, and calm under pressure is key.
You’ll also maintain vendor relationships, ensure payments are accurate and on time, and support the month-end close. We’re looking for someone who not only gets the job done efficiently but also stays curious and brings fresh ideas to improve how we work.

What You’ll Do
Venue & Events Invoice Processing

• Partner with the Event Planning and FP&A teams to ensure all contracted payments are properly entered, scheduled, and processed on time
• Accurately code and enter complex, multi-line invoices into the accounting system
• Route invoices for approval, ensuring compliance with contractual deadlines
• Process venue payments and refunds
• Respond quickly to urgent or last-minute requests, demonstrating flexibility and strong prioritization skills without compromising accuracy

Vendor Management

• Serve as the point of contact for event and venue-related inquiries and payment issues
• Support vendor onboarding and maintain accurate records
• Ensure all required vendor documentation is collected, verified, and maintained, including W-9s, tax forms, and banking details for compliance and accuracy
• Build strong working relationships with key internal business partners

Expense Reporting

• Review and process employee expense reports in compliance with company policy
• Confirm supporting documentation and accuracy of coding
• Respond to employee questions regarding reimbursement and policy adherence

Month-End and Reporting

• Collaborate with FP&A to ensure accurate event-related accruals
• Assist the GL team by providing support for accrual and other closing activities during month-end
• Provide audit support and documentation when needed
• Assist with year-end 1099 and 1042-S preparation, ensuring vendor data is accurate and complete

Compliance and Documentation

• Maintain organized, audit-ready records of all accounts payable transactions
• Ensure accounts payable processes are compliant with internal policies and controls

What You’ll Bring

• 3 to 5+ years of accounts payable experience
• Experience processing high volumes of invoices and vendor payments
• Strong interpersonal skills and comfort working across departments and with external vendors
• A track record of continuously seeking opportunities to streamline processes and improve efficiency
• Excellent written and verbal communication skills
• A self-starter mindset with the ability to take ownership and find solutions independently
• Strong attention to detail and organizational skills
• Intermediate Excel skills including pivot tables and VLOOKUPs/XLOOKUPs
• Experience with ERP systems such as NetSuite, Ramp, or Bill.com preferred

What Makes You Stand Out

• You bring ideas and are not afraid to suggest a new way of doing things
• You stay calm under pressure and thrive in fast-paced environments
• You ask why, not just what or how, and push for smarter ways to work
• You are a team player but comfortable working independently with minimal supervision

Texting Privacy Policy and Information:

• Message type: Informational; you will receive text messages regarding your application and potentially regarding interview scheduling.
• No mobile information will be shared with third parties/affiliates for marketing/promotional purposes.
• Message frequency will vary depending on the application process.
• Msg & data rates may apply.
• OPT out at any time by texting "Stop".

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