Accounts Payable Analyst

GENERAL DESCRIPTION / PURPOSE:

The Accounts Payable Analyst is responsible for reviewing and resolving issues with Loram’s open purchase order receipts and supplier invoice statements. The position will also serve as the lead for maintaining the Supplier Master files and concur Expense Reporting system. This is accomplished via regular interaction with Loram’s Accounting, Operations, Procurement & Inventory Control/Warehouse departments, and direct contact with Loram’s suppliers. This person must have the drive for issue resolution, display technical system aptitude, and have a strong attention to detail.

ESSENTIAL JOB FUNCTIONS:

Financial

• Reviews, researches and resolves complex issues with monthly inventory and non-inventory open purchase order receipts across all Loram entities.
• Reviews and reconciles monthly supplier statements. Contact suppliers directly to inform or request information as needed.
• Actively engages in, and successfully completes special projects and other duties as assigned.

Functional and Technical Skills

• Lead for Concur Expense Reporting system. Including updating company, cost center and project information lists, along with employee transfers and updates.
• Makes yearly updates to policy changes as requested.
• Facilitates weekly and monthly reporting requirements.

Compliance

• Assists with Document Imaging process to ensure all supplier invoices are loaded into the automated Accounts Payable system timely and accurately.
• Lead for Supplier Master files. Maintains and updates W/9 & W-8 information. Assists with annual 1099 process.
• Assists with weekly supplier payment runs.
• Assists with Accounts Payable month/year end close.
• Assists with Accounts Payable annual audit.

BEHAVIORAL COMPETENCIES:

1. Action Oriented

2. Customer Focus

3. Passion for Results

4. Priority Setting

5. Values Based

6. Problem Solving

REQUIRED QUALIFICATIONS:

Education: Associate Degree

Experience: 3+ years as an Accounts Payable Specialist. Working knowledge of Accounts Payable best practices, supplier invoices, and automated expense reporting system. Working knowledge of various PC based computer software packages including financial spreadsheets and word processing. Experience with Concur Expense Reporting. Proficient in Excel.

• 5+ years or equivalent combination of education and experience

PREFERRED QUALIFICATIONS:

Education: Bachelor’s Degree

• Experience with Invoice Entry with a 3-way match (Multi Currency wanted but not required)
• Extensive experience in problem solving invoice entry issues and Purchase Order reconciliation (Price Variance, Qty Variance, etc.)

• Systems Savvy, will be trained in use of OnBase, IFS, and Concur Expense Reporting
• Familiar with Expense Reporting and or Policy. Receipt review
• Great attention to detail

PRE-EMPLOYMENT REQUIREMENTS:

This position requires successful completion of the following:

• Social Security Verification: The individual’s name must correspond to their Social Security number and date of birth.
• Nationwide, federal and state, multi-county criminal background check. Up to a seven year history is considered.
• Drug and Alcohol Testing: All applicants must successfully pass a pre-employment drug and alcohol test. Employees in safety-sensitive positions are subject to random, reasonable suspicion, and post-incident drug and/or alcohol testing in compliance with federal regulations and company policy.
• Employment Verification: Current and prior relevant employment experience will be verified to confirm the candidate meets the minimum required years of experience for the position.
• Education Verification: Post-secondary education at the associate degree level or higher will be verified, including degree(s) earned and dates of completion.

WORKING CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Office deskwork, requiring sitting, walking, using phone & computer
• May lift up to 30 lbs. occasionally
• Up to 10% or more travel including international
• Can tolerate variable and sometimes challenging conditions during visits or inspections of company equipment in a railroad environment