Accounts Payable Assistant

Position Summary

The Accounts Payable Clerk is responsible for ensuring the accurate and timely processing of vendor invoices, payments, and related financial transactions. This role supports the accounting department by maintaining organized records, resolving payment discrepancies, and helping ensure compliance with company policies and accounting procedures. This candidate will also be responsible for producing various costing reports to track expenses. The ideal candidate is detail-oriented, dependable, and able to work efficiently in a fast-paced environment while maintaining a high level of accuracy and professionalism.

Essential Duties and Responsibilities

• Review, Verify and process vendor invoices.
• Match invoices with purchase orders and receiving documents.
• Maintain accurate accounts payable records and filing systems.
• Assist with month-end closing activities.
• Support the accounting team with additional administrative and financial tasks.
• Perform general administrative duties and support other office functions as assigned.
• Assist managers and coworkers with daily operational tasks as needed.
• Various data entry assignments and costing reports in Microsoft Excel

Qualifications

• Previous experience in transportation, trucking, construction, dispatch, data entry, or administrative support is not required but preferred.
• Strong attention to detail and accuracy.
• Basic math skills.
• Proficiency with computers and Microsoft Excel experience.
• Strong organizational and time-management skills.
• Ability to work independently and as part of a team.
• Excellent communication and problem-solving skills.
• Ability to handle multiple tasks efficiently in a fast-paced environment while maintaining quality standards.
• Excellent data entry skills with high accuracy using 10 key typing and attention to detail.
• 2 years of accounts payable or bookkeeping experience preferred.

Schedule

• Full-time position.
• Monday through Friday, 8-4:30pm
• Occasional overtime may be required, including Saturdays, based on business needs.

Requirements

• High school diploma or equivalent required
• Ability to sit for extended periods while performing office and computer work.
• Ability to lift and carry files and office materials as needed.
• 2 years of Microsoft Excel experience

Work Environment

• Office setting within a fast-paced trucking and transportation operation.
• Frequent interaction with drivers, dispatchers, and administrative staff.

The Accounts Payable clerk is an important member of our team; to insure we pay bills on-time, and you also will be a key player in producing and entering data into profit & loss reports

Pay: $20.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid sick time
• Vision insurance

Education:

• High school or equivalent (Required)

Work Location: In person