Accounts Payable Associate

Company: August Winter & Sons, a leading mechanical contractor in Northeast Wisconsin, has an opening for an Accounts Payable Associate. We service clients in a variety of industries including: Commercial, Healthcare, and Industrial applications that involve heating, cooling, process, structural and plumbing systems. August Winter & Sons offers a competitive compensation package and has excellent employee retention.

Job Responsibilities:

• Review incoming invoices and properly tax code, allocate to correct job and pass on for appropriate approvals
• Review invoices for any discrepancies (correct job name/number)
• Follow up on unresolved issues
• Troubleshoot exceptions/issues with invoice processing through electronic (OCR) software process
• Review payables balance before check run and look for possible inv # errors, large credits
• Review vendor statements for old invoices not in the system
• Respond to vendors who inquire on payment status
• Set up new vendors in accounting software, ensure proper documentation is provided, and create new profiles for electronic invoice routing
• Follow up with Project Managers to remind them to approve their invoices
• Process payments for insurance and bond invoices
• Process online credit card payments for toll invoices
• Back up Accountant position for weekly payroll and/or manual check requests as needed
• Assist Receptionist with auto DOT license plate renewals as needed
• Update auto insurance claims spreadsheet based on information provided from Safety Department
• Back up Receptionist as needed
• Work with Receptionist on scanning incoming invoices for electronic invoice routing
• Provide input to IT department for accounts payable process improvements
• Other duties as they are assigned

Requirements: (Experience / Education / General)

• 2-year Associate or 4-year Bachelors Degree in Accounting and/or 2+ years’ experience in Accounts Payable
• Proficient in Microsoft programs (Word, Excel, Outlook)
• Knowledge of state, county and local tax requirements
• Ability to enter and review data quickly and accurately using electronic (OCR) software
• Prior electronic (OCR) accounts payable processing experience is a plus
• Effectively communicate with others by telephone, in written form, email or in person
• Prior accounts payable experience in the construction industry is a plus
• 40 hours per week (office hours are 7am – 4pm)

Job Type: Full-time

Pay: From $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• On-site gym
• Paid time off
• Retirement plan

Work Location: In person