Sr AP Administrator

Sr Accounts Payable Associate

Direct Hire

Hybrid 3 days in office - Boston MA 02210

Salary: $70,000-82,000

Must have:

5+ years AP

1+ years AP within a law firm

experience with Travel and Expenses

Excel

Nice to have:

Elite or Aderant software

Job Description:

The Senior Accounts Payable Associate manages the full-cycle accounts payable function, ensuring accurate, timely, and compliant processing of invoices, employee expenses, and payments. This role oversees daily AP operations, supports internal controls, and partners cross-functionally to resolve issues, improve processes, and maintain financial integrity.

Key Responsibilities:

Review, validate, and process vendor invoices and employee expense reports, ensuring proper coding, approvals, policy compliance, and supporting documentation.

Generate vouchers and execute domestic and international payments (ACH, wires, foreign drafts, and electronic payments) through accounting and banking platforms.

Monitor aging, exceptions, and workflow bottlenecks; proactively resolve discrepancies and escalate issues to maintain service levels.

Perform month-end and year-end close activities, including reconciliations, audit support, and preparation of schedules and documentation.

Post recurring electronic files and other charges to the general ledger; reconcile entries and remediate discrepancies.

Maintain accurate vendor records, including tax documentation and banking information; ensure proper authorization of changes.

Record, reconcile, and file multi-state sales and use tax; support annual 1099 reporting and unclaimed property processes.

Research and resolve invoice discrepancies, credits, and statement variances in collaboration with vendors and internal stakeholders.

Support and strengthen internal controls over disbursements, including approval workflows and segregation of duties.

Provide cross-training and mentorship to ensure coverage across AP functions.

Identify and implement process improvements to enhance efficiency, compliance, and operational effectiveness.