Accounts Payable Associate

JOB TITLE: Accounts Payable Associate

DEPARTMENT: Accounting

REPORTS TO: Director of Accounting

EMPLOYEE TYPE: Full-Time / Non-Exempt (hourly)

LOCATION: 19772 Pauling, Foothill Ranch, CA 92610 (Onsite)

SALARY: is commensurate with relevant experience

PAY RANGE: $17.50 - $28.85

GENERAL JOB DESCRIPTION:

Chroma Systems Solutions, Inc. is a leading designer and manufacturer of power testing instruments and systems including programmable AC Power Source and DC Power Supplies, AC loads and DC Electronic Loads, Digital Power Meters and Automated Testing Systems for applications in LED Lighting, Led Drivers, Aerospace, Defense, Military, Automotive, Medical, Battery, Solar, Marine, and Regulatory Testing.

We are currently seeking a proactive and detail-oriented Accounts Payable Associate ready to take the next step in their accounting career. This opportunity is perfect for candidates with a strong foundation in accounts payable who are eager to deepen their expertise—or for mid-level professionals looking to thrive in a supportive, collaborative, and dynamic team environment. Why join Chroma? Simply put, we believe in investing in our people. In doing so, you can expect a hands-on role with exposure to a wide range of accounting functions—perfect for someone looking to move beyond entry-level.

ESSENTIAL DUTIES & RESPONSIBILITIES:

As a key member of our finance team, you will:

• Review and process vendor invoices, ensuring proper approvals and accurate entries to vendor accounts
• Reconcile monthly benefit invoices
• Review and confirm employee expense reports
• Match invoiced amounts to purchase orders and receiving reports
• Book and reconcile monthly company credit card expenses
• Respond to vendor inquiries regarding account statuses and payments
• Analyze vendor accounts and assist with reporting as needed
• Perform daily audits on received shipments to ensure accurate recordkeeping
• Handle clerical duties such as sorting, filing, and correspondence
• Manage updates to vendor records, including W9 requests and address changes
• Support special projects and cross-functional accounting efforts
• Reconcile monthly medical insurance invoices
• Review monthly expense reports
• Confirm amounts invoiced from purchase orders match
• Book monthly company credit card expenses
• Answer all vendor inquiries referencing accounts payable
• Prepare analysis of vendor accounts, as required
• Assist with special projects, as necessary
• Sort and file correspondence, and perform miscellaneous clerical duties such as answering correspondence and writing reports
• Perform various administrative functions for assigned accounts, such as recording address changes and requesting W9’s from vendors.

QUALIFICATIONS:

• Minimum of 2 years of accounts payable or general accounting experience
• Associate's degree in accounting, finance, or related field (or equivalent experience)
• Familiarity with Sage MAS 200 is a plus
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Ability to manage multiple tasks and deadlines
• Solid computer skills and comfort with accounting systems
• A satisfactory credit check will be required for this position since it handles financial information and monies

WORKING CONDITIONS/PHYSICAL DEMANDS:

• General office skills and dexterity are required.
• Ability to lift 30 pounds.
• In-office position sitting at a desk

SUPERVISORY RESPONSIBILITIES:

This is a non-supervisory position.

COMPANY BENEFITS:

• Bonus programs based on individual and company performance
• Vacation, sick, bereavement time
• Medical, dental, and vision plans for employees and dependents
• Life insurance, AD&D, long term disability, and employee wellness programs
• 401(k) retirement accounts with immediate vesting of company contributions
• Profit sharing programs

Chroma Systems Solutions, Inc. is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, political affiliation, marriage or veteran status, and will not be discriminated against on the basis of disability.