Accounts Payable Clerk

About the Company

Position Overview:

We are seeking a highly organized and detail-oriented Accounts Payable (A/P) Clerk to support the day-to-day vendor payment and expense processing functions of Nao Medical. This role is responsible for ensuring accurate, timely, and well-documented payment processing across multiple clinic locations.

The ideal candidate is process-driven, dependable, and comfortable handling high-volume invoice processing in a fast-paced, multi-site healthcare environment. This is an execution-focused role that requires accuracy, consistency, and strong follow-through.

Why Join Nao Medical

• Hands-On Impact: Play a critical role in keeping the company’s financial foundation strong and reliable

• Execution-Focused Role: Emphasis on doing, owning, and improving day-to-day accounting processes
• Growth Exposure: Gain experience supporting a multi-site healthcare organization with national expansion plans

• Supportive Environment: Work closely with leadership in a collaborative, non-hierarchical culture

Primary Responsibilities

Accounts Payable Operations

• Process high-volume vendor invoices accurately and in a timely manner

• Match invoices with purchase orders, contracts, and approvals
• Prepare and schedule payments via check, ACH, or other electronic methods
• Ensure proper coding of invoices to general ledger accounts and cost centers

• Maintain organized and complete vendor files and documentation

Vendor & Internal Coordination

• Communicate with vendors regarding billing inquiries and discrepancies

• Resolve invoice issues in coordination with clinic managers and department heads
• Track recurring expenses and ensure timely payments to avoid service interruptions

• Maintain updated vendor records, including W-9 forms and payment details

Reconciliation & Reporting Support

• Assist with monthly accounts payable reconciliations

• Support month-end close by ensuring all invoices are recorded accurately
• Generate A/P aging reports and assist with tracking outstanding liabilities

• Support audit preparation by organizing documentation and payment records

Job Requirements

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred

• Relevant accounting coursework or bookkeeping certification is a plus

• 1 to 3 years of experience in accounts payable, bookkeeping, or accounting support

• Strong understanding of invoice processing, expense coding, and vendor payments
• Experience using QuickBooks or similar accounting software
• High attention to detail and strong data entry accuracy
• Ability to manage multiple invoices and deadlines efficiently
• Organized, process-oriented, and highly dependable
• Comfortable working independently in a remote environment
• Strong written and verbal communication skills

• Experience in healthcare or multi-location organizations is a plus but not required

• Ability to work Eastern Time hours, 8:00 AM to 5:00 PM, Monday through Friday, including holidays

• Reliable wired internet connection (100 Mbps minimum).
• Computer/laptop with Intel Core i5 or Ryzen 5 processor, 8GB RAM minimum, and 128GB free storage.
• Dual-screen setup preferred for enhanced productivity.
• Operating system: Windows 10 or macOS (latest version).
• Clear webcam (1080p or higher resolution) and microphone for communication.
• Backup systems for electricity and internet outages.

• Competitive Compensation Package: Attractive base salary with performance-based incentives

• Professional Development: Opportunities for continued education, training, and certifications
• Paid Time Off (PTO)
  
  

At Nao Medical, we're revolutionizing healthcare by blending cutting-edge technology with heartfelt, personalized care. Over the past 13 years, we've proudly served more than a million New Yorkers at our various locations.

Our mission is simple: provide accessible, quality care tailored to each patient's needs through our multi-specialty practice. We're breaking down barriers, championing health equity, and delivering value-based care to create healthier communities.

Experience the Nao Medical difference. Join us in transforming healthcare, Nao!

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred

• Relevant accounting coursework or bookkeeping certification is a plus

• 1 to 3 years of experience in accounts payable, bookkeeping, or accounting support

• Strong understanding of invoice processing, expense coding, and vendor payments
• Experience using QuickBooks or similar accounting software
• High attention to detail and strong data entry accuracy
• Ability to manage multiple invoices and deadlines efficiently
• Organized, process-oriented, and highly dependable
• Comfortable working independently in a remote environment
• Strong written and verbal communication skills

• Experience in healthcare or multi-location organizations is a plus but not required

• Ability to work Eastern Time hours, 8:00 AM to 5:00 PM, Monday through Friday, including holidays