Accounts Payable Clerk

W e are seeking an accounts payable clerk to join our corporate team. The Accounts Payable Clerk is responsible for the full-cycle accounts payable process, including reviewing and processing invoices, preparing and distributing weekly check runs, maintaining accurate financial records, and responding to vendor inquires. Ensures proper documentation, approval, and compliance with company policies and regulatory requirements.

Essential Functions:

· Review and verify invoices for accuracy, documentation, and approval prior to payment

· Process invoices through document management systems

· Prepare (from payments approved from aging), print, obtain signatures for, and distribute weekly check runs

· To include taking check run to the bank

· Match invoices to payments and maintain accurate check records

· Reconcile vendor statements and resolve discrepancies

· Maintain accounts payable reports, spreadsheets, and files

· Record processed checks and prepare cleared checks for storage

· Assist with monthly closings and account analysis

· Maintain vendor W-9 records and process annual 1099 forms

· Manage petty cash and escheat unclaimed checks in compliance with state regulations

· Verify insurance coverage for medical claim payment responsibility

· Respond to vendor inquiries and support corporate finance staff

· Perform administrative support tasks, including filing, copying, and mail distribution

· Review and verify invoices for accuracy, documentation, and approval prior to payment

· Process invoices through document management systems

· Match invoices to payments and maintain accurate check records

· Performs other related duties as required and assigned.

Qualifications

Required Skills & Abilities:

· Accounts Payable Knowledge – Understanding of accounts payable principles and practices, including accurate data entry, reconciliation, and financial record maintenance.

· Communication Skills – Clear and professional verbal and written communication with staff, residents, families, and external partners. Ability to effectively follow and convey verbal and written instructions. Edit work for spelling and grammar, interpret written information accurately, and present numerical data clearly.

· Time Management & Organizational Skills – Strong organizational abilities with exceptional attention to detail. Ability to prioritize tasks, manage multiple demands, and meet deadlines in a fast-paced, dynamic environment while maintaining accuracy and quality standards.

· Safety & Regulatory Compliance – Knowledge of safety rules, policies, and procedures, including infection prevention and control standards, emergency/disaster response, evacuation procedures, resident rights, and identification and reporting of abuse and/or neglect .

· Problem Solving & Analytical Skills – Ability to identify, analyze, and resolve problems in a timely and effective manner. Gather and evaluate information skillfully to support sound decision-making.

· Professionalism & Relationship Building – Establish and maintain effective working relationships with staff, residents, and family members. Anticipate work needs, interact professionally with customers, and maintain confidentiality of sensitive information.

· Adaptability & Initiative – Ability to work independently, manage competing priorities, and adapt to changes, delays, or unexpected events while maintaining productivity and professionalism.

· Computer Literacy – Proficient in Microsoft Office Suite. Advanced knowledge of use and care of office equipment. Ability to operate a computer utilizing a variety of commonly used and specialized software applications as well as a 10-key calculator. Ability to perform tasks within an Accounts Payable system.

· Team Collaboration – Strong interpersonal skills to effectively work across departments.

License, Education and Experience:

Physical Demands & Working Conditions

Work Environment and Physical Requirements:

Work is performed in a healthcare setting with exposure to residents and medical staff with a frequency of emergency situations that must be responded to promptly and effectively.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

· Requires prolonged periods of sitting at a desk and working on a computer.

· Requires frequent standing and sitting and occasional walking to offices.

· While performing the duties of this job, the employee is regularly required to talk or hear.

· The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

· The employee is occasionally required to sit, climb, balance, stoop, kneel, or crouch.

· Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

· Visual acuity to determine the accuracy, thoroughness and quality of work assigned.

· Ability to sit for extended periods of time at a desk while working on a computer.

· Must be able to lift and bear weight of 5lbs regularly and at times up to 10lbs or more.

o Occasionally - will need to lift or carry office supplies, files, or other materials weighing up to 30 pounds.

o Rarely - will need to assist and move residents to include pushing or pulling weight of over 100lbs.

· Requires the ability to work with frequent interruptions with a workload that may be unpredictable and difficult to manage at times.

· Must be able to drive and operate a vehicle in the state of AZ to conduct bank deposits, utilizing a personal vehicle when a company vehicle is not available.

· This is a safety-sensitive position pursuant to A.R.S. 23-493.

· Work Contacts - Associate personnel, residents, resident family members, visitors.

· This is a safety-sensitive position pursuant to A.R.S. 23-493.

· Work Contacts - Associate personnel, residents, resident family members, visitors.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Information

All employees are subject to emergency callout in the event of a disaster or emergency and must respond in accordance with the facility’s Emergency Operation Plan. This may require extended hours and additional duties as necessary.

This job description is not intended to be a comprehensive list of all duties and responsibilities. Duties may change at any time with or without notice.

We are an equal opportunity employer.