Accounts Payable Clerk

Job Title: Accounts Payable Clerk (A/P Clerk)

Location: Las Vegas, NV.

Department: Accounting / Finance

Reports To: CFO

Salary Range: $21.00 – $26.00 per hour

Job Scope:

The Accounts Payable (A/P) Clerk is responsible for managing the company’s outgoing payments and ensuring the accuracy, integrity, and timeliness of all accounts payable transactions. This position plays a key role in maintaining strong vendor relationships, supporting month-end close processes, and ensuring compliance with internal controls and accounting policies.

The ideal candidate is detail-oriented, organized, deadline-driven, and capable of handling a high volume of invoices in a fast-paced environment.

Key Responsibilities

Invoice Processing & Payment Administration

• Review, code, and enter vendor invoices accurately into the accounting system.
• Verify invoice approvals and ensure proper documentation and authorization.
• Match purchase orders, receipts, and invoices (3-way matching).
• Resolve discrepancies by communicating with vendors and internal departments.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Maintain accurate and organized accounts payable records.

Vendor Management

• Establish and maintain vendor files, including W-9 documentation.
• Respond to vendor inquiries in a timely and professional manner.
• Reconcile vendor statements and resolve outstanding issues.
• Ensure compliance with 1099 reporting requirements.

Reconciliation & Reporting

• Reconcile accounts payable subledger to the general ledger.
• Assist with month-end closing procedures.
• Prepare accounts payable aging reports.
• Support audits by providing documentation and explanations as needed.

Compliance & Controls

• Ensure adherence to company policies and accounting procedures.
• Identify opportunities for process improvements and efficiency.
• Maintain confidentiality of financial information.

Additional Duties

• Assist with expense report processing and credit card reconciliations.
• Provide backup support for other accounting functions as needed.
• Perform other related duties as assigned.

Required Qualifications

• High school diploma or equivalent required; Associate’s degree in Accounting, Finance, or related field preferred.
• 1–3 years of accounts payable or general accounting experience.
• Strong understanding of basic accounting principles.
• Proficiency in Microsoft Excel and accounting software systems.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to prioritize tasks and meet deadlines.
• Effective written and verbal communication skills.

Preferred Qualifications

• Experience with ERP systems (e.g., SAP, Oracle, NetSuite, QuickBooks, etc.).
• Experience in high-volume invoice processing.
• Knowledge of 1099 reporting and sales tax compliance.
• Experience in a manufacturing, distribution, or corporate environment.