Accounts Payable Clerk

Description:

About Heritage Companies

At Heritage Companies, the culture, spirit, and traditions of New Mexico shape everything we do, including how we support our teams. We’re proud to offer a workplace centered on the experience of our employees, encouraging growth and upward movement across our hotels, restaurants, and destinations. Team members enjoy special perks throughout the state, from hotel and spa discounts to savings at all Heritage restaurants, ensuring every member of the Heritage family feels connected, cared for and part or something extraordinary.

Why This Role Matters

In a luxury hospitality company, operational excellence is built on precision, trust, and seamless coordination. As an Accounts Payable Clerk, you are a key guardian of that excellence. Every invoice you review, every discrepancy you resolve, and every payment you process directly supports the smooth functioning of our properties and the partners who help bring our guest experience to life.

Your work ensures that vendor relationships remain strong, financial records stay accurate, and our hotels have what they need—when they need it—to deliver exceptional service. By monitoring high-volume invoice workflows, safeguarding against errors or fraudulent activity, and collaborating closely with property and corporate accounting teams, you help maintain the financial integrity that underpins our brand.

This role is essential not just for keeping our books in order, but for sustaining the operational heartbeat of a company committed to luxury, quality, and world-class hospitality. Your attention to detail and commitment to accuracy empower our teams across all locations to focus on what truly matters: creating unforgettable experiences for every guest.

What You’ll Do

• Monitor email workflow system for assigned inbound invoices and invoice batches.
• Accurately enter and attach backup for a sizeable volume of invoices for multiple
• entities into the accounting system.
• Ensure proper approvals have been obtained and review invoices for discrepancies
• prior to posting and processing for payment.
• Flag any unusual or questionable charges and potential fraudulent invoices.
• Select invoices for payment and perform weekly check runs to ensure timely vendor
• payments.
• Reconcile vendor statements, research and resolve discrepancies promptly and
• professionally.
• Collaborate regularly with property accounting managers and corporate staff
• accountants.
• Support staff accountants during month-end closing processes.

Why You’ll Love Working With Us

• Competitive pay and comprehensive benefits, including a 25% match for 401k!
• Generous employee discounts across Heritage Hotels, restaurants, spa and retail!
• Free employee parking!
• Grow alongside the business with opportunities to expand your scope, deepen your expertise, and evolve your career!
• Work with leadership that values curiosity, innovation, and forward-thinking approaches to technology!
• Be part of a purpose-driven company that celebrates culture, community, and belonging!

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Requirements:

• Previous accounts payable or general accounting experience preferred.
• Experience working with accounting software and Excel strongly preferred.
• High level of attention to detail, organizational discipline and the ability to multi task.
• Strong communication and vendor relationship skills.
• Ability to analyze and resolve financial discrepancies.
• Ability to adhere to strict deadlines and work collaboratively as part of a team.
• Proficient speed and accuracy in data entry.