Accounts Payable Clerk

Description:

Accounts Payable Clerk (Full time, Oak Ridge TN)

Location: In-person opportunity at Oak Ridge, TN

Rate of Pay: $16 (BOE)

POSITION PURPOSE:

The Accounts Payable (A/P) Clerk plays a vital role in the Finance Department by ensuring the timely and accurate processing of all account payable vouchers. This includes stamping received and paid dates on all vouchers, managing vendor communications for invoice copies, and assisting family support and finance teams with various A/P needs, such as scanning and filing. The Accounts Payable Clerk actively participates, facilitates, and contributes to the organization's ongoing mission to build and strengthen our internal culture with compassion, forward thinking, quality, value, and respect for diversity, equity, inclusion, and belonging to enhance the lives of those we serve.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Match approved purchase requisitions with corresponding invoices and enter approved payment vouchers into the accounting system, submitting them to the Accounting Manager for approval.
• Stamp all A/P vouchers with received and paid dates, ensuring timely processing.
• Produce and distribute weekly A/P aging reports and generate printed A/P checks for signature, securing authorized approvals for weekly check runs.
• Maintain organized A/P vendor files and create new vendor accounts, while ensuring that W-9 forms are accurately filed.
• Review monthly aging reports to ensure alignment between the subsidiary ledger and the general ledger and post all Automated Clearing House (ACH) payments to the general ledger.
• Collaborate with the Family Support Program to manage the payment of Family Support vouchers in accordance with Emory Valley Center Accounts Payable policy.
• Ensure comprehensive filing of A/P documentation, verifying accuracy in both electronic and physical formats.
• Contacts vendors for invoice copies and files all A/P documentation, verifying accuracy in filing and scanning.
• Other duties as assigned by the Vice President of Finance and Senior Accountant

BENEFITS

• Compensation: Enjoy the flexibility of Pay on Demand (NetSpend) along with a comprehensive benefits package for our full-time team members, featuring a 401(k) plan with company match.
• Paid Time Off: Enjoy generous paid time off along with holiday pay to rejuvenate, ensuring you bring your best self to work each day.
• A Strong Support System: Our supervisors are genuinely invested in the well-being of both our individuals and you!
• Job Security: Enjoy peace of mind with a position at a well-established and thriving company that actively encourages internal mobility and career advancement.
• Learning and Development: We are committed to your growth and equip you with the essential tools and training to build a rewarding career.
• Wellness & Benefit Program: Life Insurance, Employee Assistance Program, Referral Program, Gym Membership, and more!

Requirements:

MINIMUM REQUIREMENTS:

• Associate degree and one year of experience in accounts payable management; or High School diploma or equivalent, with a minimum of 5 years' experience in accounts payable.
• DDA designated online training and any other required training.
• Emory Valley Center Orientation.
• Valid TN driver's license with good driving record.

KEY BEHAVIORS/QUALIFICATIONS FOR SUCCESS:

• Establish a comfortable and supportive relationship with individuals supported and their families while maintaining effective relationships with management staff, employees, and the public. This includes demonstrating sensitivity to corporate needs, employee goodwill, and the company's public image.
• Strong understanding and commitment to person-centered supports for individuals with intellectual and developmental disabilities.
• Proficient in presenting facts and recommendations effectively through oral, electronic, and written communication, demonstrating good judgment, responsibility, and the ability to take independent action.
• Excellent crisis management, interpersonal, communication, time management, and organizational skills are crucial for success in this position.
• Upholding strict confidentiality in compliance with HIPAA/HITECH and FERPA is mandatory.
• Ability to effectively utilize Electronic Health Records (EHR) for company operations and experience with Microsoft Office is required.

Emory Valley is an equal opportunity employer. It is the policy of the Center to provide equal employment opportunity to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.

Join Us—Maximize Your Recruiting Impact! Apply now and help us build a team that embodies inclusion, compassion, and the drive to make a difference!