Accounts Payable Clerk

Job Summary:

The Accounts Payable Clerk is responsible for managing vendor invoices, payments, reconciliations, and related accounting functions to ensure accuracy, timeliness, and compliance with company policies and accounting standards. This position supports the accounting department through accounts payable processing, financial recordkeeping, and administrative support functions.

Reports To: Director of Accounting

Employment Type: Contract

Duties/Responsibilities:

· Process, review, verify vendor invoices, ensuring proper approvals and matching with purchase orders and receiving documentation.

· Facilitate timely vendor payments, including check runs, ACH payments, wire transfers, and payment summaries.

· Reconcile vendor statements, expense reports, account balances, bank statements, and other financial records; resolve discrepancies promptly.

· Maintain accurate accounting records and ledgers by recording and reconciling transactions and monthly statements.

· Process and record company credit card transactions.

· Calculate, report, and record applicable sales and use tax based on paid invoices.

· Monitor outstanding obligations, identify discount opportunities, and process purchase order amendments or stop-payment requests as needed.

· Assist with month-end closing activities and related accounting support functions.

· Contribute to process improvements that enhance efficiency, accuracy, and internal controls within the accounts payable function.

· Ensure compliance with company policies, accounting standards, and applicable procedures.

· Perform other related accounting, administrative, or departmental duties as assigned.

Required Skills/Abilities:

· Strong understanding of general accounting principles and accounts payable processes.

· Experience with invoice processing, payment workflows, reconciliations, and financial recordkeeping.

· Proficiency in Microsoft Office Suite, including Excel, and the ability to learn and utilize accounting and ERP software systems.

· Experience with QuickBooks or similar accounting software preferred.

· Excellent organizational skills and attention to detail.

· Strong communication, problem-solving, and analytical skills.

· Ability to maintain confidential and accurate records.

· Must be dependable, professional, and highly trustworthy.

Education and Experience:

· High school diploma or equivalent required.

· Associate’s or bachelor’s degree in accounting, finance, business, or related field preferred.

· Minimum of two (2) years of accounts payable or general accounting experience preferred.

· Experience in a manufacturing or industrial environment preferred.

· Familiarity with inventory-related transactions, purchase orders, and receiving processes preferred.

· Certified accounts payable professional (capp) certification preferred.

Physical Requirements:

The following physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• Prolonged periods of sitting and working at a computer workstation
• Ability to communicate effectively by phone, video, and email
• Occasional standing, walking, bending, or reaching
• Ability to lift and move office materials up to 10–15 pounds occasionally

Ability to perform the essential functions of the position with or without reasonable accommodation

EEO Statement: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, ancestry, national origin, citizenship, age (40 and over), sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, sexual orientation, marital status, registered domestic partner status, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by applicable law.

We are committed to providing reasonable accommodations for qualified individuals with disabilities throughout the application and hiring process. If you require accommodation, please contact us to request assistance.

Pay: $25.00 - $28.00 per hour

Work Location: In person