Accounts Payable Clerk

About us:
Mayfair House Hotel & Garden is a Two MICHELIN Key hotel and a proud member of the Condé Nast Traveler Gold List 2026. Designed for the cultured, curious, and discerning traveler, Mayfair House offers an iconic experience set against a sensual and sophisticated backdrop. Our hotel is refreshingly current yet timeless—rooted in an artist-driven narrative and defined by its signature, eccentric design.We are seeking passionate hospitality professionals to join our forward-thinking, industry-changing team. At Mayfair House, service is high-touch yet unpretentious—personable, accommodating, effortless, and discreet. Our associates bring the Mayfair House service philosophy to life through diligence, authenticity, and a genuine desire to exceed guest expectations.For years, we have delivered exceptional luxury boutique hospitality, and our continued success is driven by the dedication and pride of our team members. We look for individuals who bring personality, energy, enthusiasm, and a strong commitment to service excellence.We believe in nurturing and developing our associates throughout their careers. In return, our team delivers the elevated guest experiences that make Mayfair House Hotel & Garden truly special.

Key Areas

• Invoice Processing and Payment Management
• Vendor Account Reconciliation
• Expense Verification and Coding
• Record Keeping and Documentation
• Administrative and Ad Hoc Finance Support

Job Purpose

As an Accounts Payable Clerk, you will support the Finance team in ensuring the accurate and timely processing of invoices, payments, and vendor reconciliations for the property. You will contribute to maintaining strong financial controls, organized records, and efficient day-to-day accounting operations.

This role requires a highly organized individual with strong attention to detail, the ability to manage multiple priorities, and a collaborative approach to supporting operational departments and vendors.

Key Deliverables:

1. Invoice Processing and Payment Management

Process vendor invoices accurately and in a timely manner.

Match invoices with purchase orders and supporting documentation.

Prepare payment batches in accordance with company procedures

Maintain the appropriate audit trail for the approval process.

2. Vendor Account Reconciliation

Reconcile vendor statements and investigate discrepancies.

Communicate with vendors regarding payment status and account queries.

Monitor outstanding balances and ensure timely resolution of issues.

3. Expense Verification and Coding

Review invoices for accuracy, coding, and proper authorization.

Allocate expenses to the correct departments and accounts.

4. Record Keeping and Documentation

Maintain organized accounts payable files and records.

Ensure all supporting documentation is retained according to company policies.

Support compliance with document retention standards.

5. Administrative and Ad Hoc Finance Support

Provide general administrative support to the Finance department.

Assist with special projects and operational tasks as required.

Preferred Experience

Previous experience in Accounts Payable, Accounting, or Finance Administration.

Experience within the hospitality industry preferred.

Strong attention to detail and organization skills.

Proficiency in Microsoft Office, particularly Excel

Ability to manage multiple priorities and meet deadlines

Strong communication skills in English

A team player mindset with a collaborative approach

Professional and positive attitude

Ability to work independently in a fast-paced environment

Additional Information

Part-time position (20 hours per week)

Hybrid on-site / remote role located at Mayfair Coconut Grove, Miami

Work Location: In person